Faculty resources

The School of International Letters and Cultures is happy to offer several services to its faculty, students and staff. The available services are displayed on this page.

Click on the relevant service to either obtain further information or to submit the appropriate service request form.


Course development: Undergraduate steering committee requests

The School of International Letters and Cultures' Undergraduate Steering Committee (USC) reviews all undergraduate course requests before they can go through the ASU approval process. USC request types include the following:

  • New topic (omnibus) courses
  • Course regularizations (must have already been taught twice)
  • New courses (required for a degree program)
  • Online instruction modes (iCourse/oCourse)
  • Course modifications

Go to the USC Canvas site for access to deadlines, step-by-step instructions, forms and a syllabus template. Most requests take at least a year to go through the whole ASU approval process; therefore, please make requests as early as possible. The USC has no control over scheduling of courses. Courses cannot be added to the schedule until they have been fully approved. Courses that are not scheduled by the time the student enrollment window opens (the end of September for spring and the end of February for fall) usually do not enroll well and subsequently may be pushed to the next term.

Course development: Graduate steering committee requests

The School of International Letters and Cultures Graduate Steering Committee (GSC) reviews all new graduate course requests (whether cross-listed or not, omnibus or to be regularized). Faculty should complete this form and the syllabus of the requested course should be submitted to the Director of Graduate Studies (DGS); DGS will send syllabus to relevant section head and GSC program rep for approval. GSC will follow the same deadlines as USC.

Graduate assistant training (TA/RA)

The Graduate Assistant Training program is provided for all graduate students who have been hired as either a teaching assistant, teaching associate, research assistant or research associate.

Learn more

Graduate independent study form

Incomplete grade request

Office hours form

Offering honors guide

Undergraduate independent study form

Hiring graders

The process to request a grader or an instructional specialist for a class should begin three/four weeks before the semester starts. It may begin sooner if the need for grading based on student enrollment is already established and unlikely to change. This is the sequence of steps:

  1. Decide if a grader or an instructional specialist is needed: Graders should be the first option and instructional specialists should be reserved for specialized courses when graders are not available (see note below).
  2. Fill out the grading request form according to student enrollment in your course/s.
  3. When you receive an approval email from SILC leadership, send an email to Isabel Spino, our HR Specialist, with the approval email attached to start the hiring process and the form attached filled out.
  4. Remember to limit the job search to students with specific profiles to avoid receiving too many applications. Examples:
  5. The job needs to be open for a minimum of 3 days and can be extended if necessary. Work closely with Isabel for guidance.
  • Fluency in English
  • Spanish-English bilingual
  • Experience grading for humanities courses
  • Experience taking humanities courses
  • Junior/senior academic status 
  1. Conduct interviews with the selected candidates (15-20 minutes) and fill out the interview evaluation forms that Isabel will provide. Sample questions:
  • What is your experience with Canvas?
  • What is your prior experience with grading?
  • What experience do you have with humanities courses?
  1. Finish the hiring process by checking references and filling out the appropriate form.

 Expectations for hiring graders:

The instructor must meet with the grader regularly to discuss how feedback should be handled, and that meeting time is included as part of their weekly hours. It is recommended that specific aspects of the course be handled by the grader (e.g., pushing students to respond in a more scholarly way during discussion forums, giving discussion feedback, grading short essays with a rubric, grading unit quizzes, etc.). However, higher level assignments like exams, research essays, and final projects are still typically graded by the Instructor of Record. In addition, when a grader is tasked with handling certain aspects of a course, the instructor should still ask for reports, do spot checks, and generally monitor what the grader is doing so that their feedback will align with that of the Instructor of Record (so that there are no surprises).

Expectations for hiring instructional specialists:

Instructional specialists should be hired for courses requiring specialized knowledge and expertise, such as advanced content courses with an L. Keep in mind that IS is a staff position so students can only be hired as graders, which is a student worker position. Instructional specialists should be hired for more than grading and should be part of a collaborative teach structure.


Academic affairs manual (ACD)

Business meal forms

We need itemized receipts, the tip should be no more than 20% of food items and no alcohol should be on the receipt

For independent contractors (e.g., editors, translators, etc.) or any non-ASU affiliate who performs work for SILC, an "independent contractor checklist" form must be completed.  Please see Melissa for the form and instructions.

Download form

Personnel processes

 This site has information on promotion and tenure process, tenure portfolio prep, approval for academic appointments and hiring instructions for faculty.

Learn more

COVID-19 information

Latest COVID-19 updates

The health of the Sun Devil community is a top priority at ASU.

The ASU Health Services website is Arizona State University’s official source of information about the novel coronavirus and important tips and precautions you can take to stay healthy. This website is updated regularly with information about the Novel Coronavirus affecting the ASU community. The Centers For Disease Control and Prevention has the most up-to-date information about the status of the novel coronavirus in the US.

For information about teaching and learning remotely, please visit the Provost Office webpage.

Learn more

N95 respirator request

ASU will provide a limited quantity of N95 respirators to any employee who would prefer to use them for voluntary use for the spring 2022 semester. The respirator is provided at no charge by ASU Employee Health or available for pick up at Sun Devil Campus Stores locations

If you would like an N95 respirator for voluntary use, please follow these steps then log in using your ASU ID to complete the form.

  1. Review the Occupational Safety and Health Administration’s Mandatory Information for Employees Using Respirators When Not Required Under Standard.
  2. Watch this short video on how to wear an N95.

Complete request

Respiratory protection and face cover summary


SILC event calendar

Check our SILC event calendar to make sure your event does not conflict with other events on the same day.

Events and event promotion standards and guidelines

Find resources and options to both promote and support your events at ASU.

Learn more

Guidelines for in-person events and meetings

Learn more

Event equipment request

Complete this form at least 48 hours prior to your event if you require tables, chairs, etc. Please note, it is your responsibility to request and return any equipment or furniture utilized during your event

Go to form

Event flier template

Here you will find a variety of templates to create a flier for your event. You will only be able to access the document if you are signed in to you ASU gmail account. Be sure to follow the instructions on the first slide and copy the flier template to your Google Drive. Once you complete those steps, you can input the information for your event! We will be adding more templates in the future. 

Create a flier

If you would your fliers printed, you can use the form below to submit a request. If you need more than 5 fliers we may need to process your request through the Print and Imaging Lab, which will incur a cost.

Have fliers printed

Guest speakers and events founding request

Complete the form in its entirety. Once complete, send your submission form to SILC director for approval and copy in your Faculty Head.

Go to form

Hosting an event toolkit

Here are some tips on having a successful event! For event flyer templates, look under the first column.

Event toolkit

Room request

This form will be sent to Vesna. If you do not receive an email confirmation for your request within 48 hours, please feel free to call to check on the status of your request.

Before filling out this form, please check the SILC calendar to see if there are any events conflicting with yours!

Room request form

Durham Hall room reservation policy:

  1. DH 320 is reserved for central office use from 8 a.m.–1:30 p.m. daily.

  2. 6–4 weeks before the first day of C-session classes in fall and spring, instructors (including

    FAs, grad students, etc.) can reserve enclaves for office hours. Priorities:

    • Instructors who have no closed-door offices.

    • Instructors who share closed-door offices with colleagues.

    • Instructors who have individual closed-door offices.

  3.  Five weeks before, instructors who have disabilities and mobility concerns can make requests to reserve rooms for regular classes. (Note that four weeks before the start of classes is when classrooms open for event scheduling.) These colleagues should also be given priority throughout.

  4. Three to two weeks before, standing committees (e.g. GSC, USC, personnel, executive, staff meetings, section meetings) can reserve rooms for regular committee meetings for the semester or the year.

  5. From two weeks on, the rooms can be reserved by anyone — first-come, first-served.

Room request form

Open House resources

Here are some tips on how to host a successful open house.

Open House toolkit

SILC event supply request

Request supplies such as tablecloths, shade tents, wagons, banners, etc

Go to form

Learning Support Services

Useful information and links

SILC Learning Support Services (LSS) offers a wide range of services to faculty in the School of International Letters and Cultures. From consultation to technology support to media production to instructional support, LSS is dedicated to your success and that of your students.

You can help your students, by letting them know that we're here to help. 

Useful information and links:

LSS Spaces: check availability | Reserve an instructional space | Request media purchase | Request streamed media for your Canvas shell | SILC IS - Training and Resources

Contact LSS at silclss@asu.edu | Contact SILC Instructional Support at silcis@asu.edu

One button studio

This video studio, equipped with a high-definition camera and green screen is set up to allow faculty and students to quickly produce high-quality video materials that include elements such as still images, presentations, documents or clips for face-to-face, hybrid, and online courses. Students are limited to 15-minute blocks of studio time that must be reserved via their instructor. Faculty may reserve multiple blocks of 30-minute recording sessions. In order to ensure efficient use of this facility, we ask that patrons come rehearsed and prepared to record. This space is available to faculty and students, including TAs and faculty associates. Onsite support is available during LSS hours of operation.

Request studio

Course video toolkit

Follow this template and record yourself in our one-button studio to create a promotional video for your course!

Learn more

Marketing and communication resources

ASU News story idea

Submit your article or article idea that you would like to share with the ASU Community. Help us highlight your work, students, accomplishments, etc.

The communications specialist and/or content writer will get in touch with you to start developing a story.

Submit article idea

Email signature generator

Configure your information into ASU’s recommended standardized email signature format.

Learn more

Media and publications

Media requests

If you receive a media inquiry, please coordinate with the communications specialist or contact Suzanne Wilson at Media Relations before proceeding on any external interview requests from media looking to publish information so we can make sure there is a consistent and coordinated response from the school and ASU.

Any media appearance or new publication?

If you've recently appeared in a media outlet (TV, blog, radio, podcast) or have published a new article, send it to the communication specialist to be added to the SILC in the media landing page. We will also promote it on our website, social media accounts and weekly newsletter.

Learn more about media do's and don'ts

Faculty newsletter submission

The faculty newsletter aims for a cadence of bi-weekly (every other week) if content permits. The faculty newsletter will follow the same content guidelines as the SILC student newsletter. 

Faculty newsletter submissions

Student newsletter submission

Here you can find everything you need to know about the SILC Newsletter. Whether you're a returning faculty member or a brand new addition to SILC, we at the newsletter team want to provide you with all the tools you'll need to utilize our newsletter. We've made some changes these past few months and we're excited to share them with you and with our students.

What's new? 

  • Images
    • We are now able to include images in the weekly newsletter! You can submit a specific image alongside your entry or let us choose one for you.  
  • Automated subscribe and unsubscribe
    • Subscriptions are now handled automatically by our system. Recipients are able to unsubscribe with the click of a button and resubscribe at any time.
  • Automated Distribution
    • We can now simultaneously distribute our newsletter to multiple groups including students, faculty, staff, and other advising departments. The days of waiting for a forwarded copy of the weekly newsletter are over!

Newsletter content

Most newsletter content runs for one or two weeks (news stories, announcements, and events) or until any relevant dates pass. Longer run times are granted on a case-by-case basis. For a full list of our sections, see the information below. 

  • SILC News
    • Here we highlight ASU News articles that pertain to SILC and the Humanities at ASU. This often includes stories about student and faculty achievement, community outreach, and awards.
  • Announcements
    • Here we draw students' attention to critical happenings in SILC. Often we highlight department-wide messaging, briefly commend faculty or students for outstanding achievement, or celebrate ASU holidays and awareness weeks.
  • Program highlights
    • In this section, we spotlight SILC courses, certificate programs, SILC minors, and other programs like our 4+1 Accelerated Degrees. Spots in this section are limited and are allocated on a first-come, first-serve basis. Exceptions may be made at the discretion of our academic advisors.
  • Events and student organizations
    • Often our most popular section, here we highlight events for SILC students (either virtual or in-person). Last spring, 52% of our submissions were for events!
  • Opportunities
    • This section highlights opportunities for students to further their involvement, either via volunteering, internships, student jobs, or competitive scholarships. Opportunities run for the longest amount of time in our newsletter, usually until any application date passes.
  • Resources
    • Our resources section contains staples for students, like academic advising information, tutoring information, and more.

Submitting content to the newsletter

  • Collecting submissions through our Google form
    • We will continue to accept content for each weekly newsletter through our Google Form. This form is checked on a daily basis and is our primary means of curating content for each issue. It is important that you follow the instructions on the form closely to ensure your submission reaches us in a timely fashion.
  • Using the form
    • You can only access the Google form from your ASU-affiliated email address (ending in @asu.edu). If you attempt to access the form through a non-ASU account, you will receive an error message and will not be able to proceed. You must log out of any external email accounts and log into your ASU email before reloading the page. If this problem persists for you, check the default account settings for your browser.
  • Newsletter distribution
    • The SILC Newsletter releases on a weekly schedule and is delivered to students every Wednesday around 12:30 p.m. Arizona time (MST). Distribution is automated and last-minute changes are difficult to make. For this reason, we ask that you send in your entry no later than two business days in advance. Content must be submitted by the preceding Monday at 5 p.m. in order to guarantee your entry's inclusion. 

    • To this end, all SILC faculty and staff members will receive an automated weekly reminder email including the date of closure for that week's submissions. This email will include a quick link to the Google Form for your convenience. Late submissions will be considered on a case-by-case basis by our team. Please do not reply to the reminder email. This email is automated and your reply is likely to be lost. In order to ensure your content makes it into our newsletter, please only send content through the Google form.

Student newsletter submissions  

Any content submitted to the SILC Newsletter is subject to review by the newsletter team and may be altered before publication. All late submissions will be considered on a case-by-case basis. 

Questions? Email silcnewsletter@asu.edu


One-pager Google Slides template

For communicators who need a quick streamlined solution to creating on-brand single page or simple multi-page documents.

Open the template

Presentations standards and guidelines

Collaborative tools make giving clear, compelling and brand-aligned presentations quicker and easier than ever before. They are great for communicators, faculty and staff in the ASU ecosystem who represent the brand.

Learn more

Print standards and guidelines

Standards and procurement guidelines for ASU print projects, including business cards, stationery and name tags.

Learn more

SILC marketing request form

Please submit your request three weeks before your event when possible. Doing so will give the communication specialist a week to fulfill your request and two weeks to promote your event.

Your event will be added to the ASU Events website and will be included on our social media channels, which will vary depending on the audience of the event. For email promotion of your event, please fill out the newsletter Google Form

If you have questions, contact the communications and marketing department at SILCMarketing@asu.edu

Marketing request form

SILC logos

ASU-approved unit logos. No modifications may be made to these files and new unit logos may not be developed by university units.

SILC vertical logo  | SILC horizontal logo

SILC letterheads

Letterhead can be used for official SILC documentation and letters of recommendation.

Download here

Templates and toolkits

Course promotion toolkit

Here is a toolkit to help you promote your courses! If you have questions please contact the communications and marketing department at SILCMarketing@asu.edu

Learn more

Global Education marketing toolkit

Created by the Global Education (former Study Abroad) Office.

Learn more

Graduate major map

Use this as a handout for more information on your courses.

Learn more

Multiple course promotion

Send to all students an updated list of new courses with GS. (click here for horizontal version)

Learn more

Proficiency certificate

MUST use one of the following fonts: Arial, Helvetica, or Akzidenz-Grotesk Pro.

If you need a Certificate for something other than proficiency, please contact SILCMarketing@asu.edu

Learn more

Program promotion

Here is a toolkit to help you promote your degree program.

Learn more

Syllabus template

Here is a syllabus template available for faculty to use and distribute to student or on the course listing on ASU Class Search. To view the folder, you must be logged into your asu.edu email. More templates will be added in the future!

Syllabus template

Website change requests

Use this form to request a website edit or change.

Explain what you would like to be added, modified, or removed from the SILC website, and explain why you are making this request. Don't forget to add the link to the page you are requesting the change for.

Please note that changes on degree pages will have to be review by the undergraduate and graduate advisors, the communications specialists or The College team. Our ability to make changes on degree pages is limited.

For changes in the ASU Academic Catalog, please refer to the ASU Academic Catalog Style Guide for the catalog year 2021–2022

Website change 

Broken link 

Note: Pages that are outside of silc.asu.edu are not managed by the communications specialist at SILC.

Use this form to request a changes you are not able to make on ASU Search.

Submit request

Writing style

The ASU writing style guide is the university’s definitive resource for internal and public-facing communications. Based on The Associated Press Stylebook, this reference provides comprehensive guidelines to promote a strong, consistent voice across all ASU branding. In addition to writing style elements, you will find the latest AP style updates on topical issues including inclusive language, the pandemic, technology and more.

The ASU writing style guidelines are designed to encourage and ensure consistent composition in university communications. 

Learn more

SILC operations

Admin appointments and committees


Purpose: To describe the policies and procedures applicable to faculty and academic professionals who engage in outside consulting or other business activities or arrangements. 

Download Bylaws

Faculty assembly minutes

March 16, 2022

Minutes of the SILC Assembly of March 16, 2022

Present: Manuel Hernandez, Enrico Minardi, Beverly McBride, Judith Shemer, Sara Lee, Bradley Wilson, Enrico Minardi, Gina Scarpete Walters, Azadeh Alavi, Ileana Orlich, Stephen Bokenkamp, Michael Gradoville, Souad T. Ali, Sarah Bolmarcich, Saule Moldabekova Robb, Shannon McHale, Dulce Estevez, Frederic Canovas, Nina Berman, Robert Tuck, Sandra Palaich, Cezar Augusto Ponti Medeiros, William Hedberg, Louis Wigley, Mariana Bahtchevanova, Daniel Gilfillan, An Nguyen SAKACH, Britta Ager, Bomi Oh, Mark Cruse, Christopher Johnson, Sara Beaudrie, Kristin Elwood, Norma Lopez, Ligia Bezerra, Judit Kroo, Julieta Paulesc, Jianling Liao, Xia Zhang, Nicole Anderson, Sarah Risha, Melissa Negron, Carlos Garcia-Fernandez, Don Livingston, Danko Sipka, Cynthia Tompkins, Hilde Hoogenboom, Anne Walton-Ramirez, Francoise Mirguet, Antonella Dell'Anna, Tomoko Shimomura, Kumiko Hirano, Yueru Ni, Ebru Turker, Eiji Suhara, Glen Goodman, Maria Dominguez, Alvaro Cerron- Palomino, Hope Anderson, Hannah Cheloha, Christiane Reves, David Parks, Lucas Klein, Steven Flanagan, Daniel Vargas, Juan Gil-Osle, Paul Arena, Juliann Vitullo, Natalie Lozinski- Veach, Almira Poudrier, oana almassan, Neimeh Mousa, Isaac Joslin, Ana Hedberg Olenina, Nicholas Williams.

1) The meeting started at 3:02 PM

Nicole Anderson, Director of the Institute for Humanities Research, presented on opportunities for SILC faculty.

o The IHR has undergone a number of changes, including giving less emphasis to talks and more focus on grants for faculty

o Newwebsite:https://ihr.asu.edu
o There are now a lot of options and lots of support for faculty research: fellows

grant (for new professors), publication development grant, travel grants, seed

grants, book grants, and several others.
o There are also new workshops about publishing and writing grants.
o All faculty, including lecturers and instructors, are encouraged to apply.

  1. 2)  The assembly meeting minutes of the February meeting were approved via surveymonkey (50 Yes, 0 No, 2 Abstain)

  2. 3)  Updates

o Nine searches are currently being conducted in SILC o Completed searches:

▪ Spanish (Anita Huizar) ▪ Spanish (Miguel García)

• New line approved for a spousal hire for Miguel García o In all, we are bringing in 10 more people

o The director search is complete, and Dean Cohen has received the report from the committee with each candidate’s strengths and weaknesses

4) Updatesfromcommittees

Francoise Mirguet (graduate studies)

  • -  Letters of offer have been sent and we are receiving acceptance letters

  • -  Graduate faculty have received emails about deadlines and funding opportunities so that

    they can help their mentees

  • -  Our fundraising has been successful, and we now have 2,000 dollars. Please let us know

    if any undergraduate and graduate student may need help.

    Judit Kroo (undergraduate studies)

- General studies designations

o All language courses are encouraged to apply for G (global awareness).
o Judit explained how to apply and prepare a GS designation form. If you have any

questions, please reach out to her.

Senate update
-Hilde discussed the upcoming meeting in the senate: The new union, United Campus Workers of Arizona, for all workers at ASU, together with UA and NAU, is on the agenda for The College Senate on Monday, March 21 and the topic for discussion will be NTT and their needs. Please send your concerns, needs, and questions to Hilde.
Link for the union: https://www.ucwarizona.org/asu

David Parks (LSS)
-The speakers in the café area are now functioning. Everybody is encouraged to use them for their class activities.
-LSS spaces will be available throughout the summer. Reach out to David Parks with questions.

6) Announcements

-The SILC cup is coming up on April 1. https://silc.asu.edu/content/silc-cup Please share with your students.

-This week the East Asian section is hosting a yearly event: the Staley Lecturer is Dr Suk-

Young Kim. Info about the keynote address can be found here:

https://car.clas.asu.edu/content/postornamentality-ajumma-fabulosity-and-art-wearing-visor- ferocity

-The reopening of Durham Hall will be on Tuesday, April 26, 3:30 pm. Everybody is encouraged to attend and send ideas to Nina Berman.

Respectfully submitted: Sara Beaudrie

February 16, 2022

SILC Assembly meeting minutes (2-16-22)

Daniel Gilfillan, Shannon McHale, Judit Shemer, Beverly McBride, Sarah Bolmarcich, Bradley Wilson, Caridad Rodriguez, Torres, Almira Poudrier, Danko Sipka, Juan Gil-Osle, Michael Gradoville, Judit Kroo, Cynthia Tompkins, Glen Goodman, Azadeh Alavi, Chiara Dal Martello, Amanda Smith, Saule Moldabekova, Robb Tuck, Lucas Klein, Yueru Ni, Cezar Augusto Ponti Medeiros, Hope Anderson, Nina Berman, Gina Scarpete Walters, Louis Wigley, Mariana Bahtchevanova, Enrico Minardi, Eiji Suhara, Donald Livingston, Souad T. Ali, Antonella Dell'Anna, Qian Liu, Anne Walton-Ramirez, Ileana Orlich, Xia Zhang, Natalie Lozinski-Veach, Sarah Risha, Sean McKinnon, Ligia Bezerra, Hilde Hoogenboom, Daniel Vargas, Ebru Turker, Julieta Paulesc, Carlos Garcia-Fernandez, Cerron-Palomino, David Parks, Norma Lopez, Christiane Reves, An Nguyen SAKACH, Hannah Cheloha, Paul Arena , Tomoko Shimomura, Sandra Palaich, Jianling Liao Francoise Mirguet, Sara Beaudrie, Steven Flanagan, Keith Johnson, Dulce Estevez, Eva Humbeck, Isaac Joslin, Emil Volek, Sookja Cho, Manuel Hernandez, Markus Cruse, Neimeh Mousa, Bomi Oh, Sean McKinnon, Carmen Urioste-Azcorra, Juliann Vitullo, Nicholas Williams, Lindsey Beagley, Nina Berman, Bomi Oh.

  1. The meeting started at 3.00 pm.

  2. Amanda Smith joined us to discuss the three areas she oversees:

    1. Disruptive Behavior:

      1. Work with School Director and Amanda Smith to help you navigate the


      2. Students need to be made aware of the expectations through a letter

      3. Action can be taken after that if behavior doesn’t improve

    2. Grade Disputes:

i. There is an informal and formal process for final grades

  1. Students need to discuss the issue with their instructor first

  2. The issue will then have to be discussed with SILC leadership

    (SILC associate director)

  3. If not resolved, the case will be taken to the Dean’s office

c. Academic Integrity

  1. CLAS Academic Integrity officer Amanda Smith ensures that process is

    followed and that sanctions are administered uniformly. ASU now tracks student violations across all schools, which allows it to flag students with multiple violations, and increase sanctions on them. Faculty therefore should report all cases.

  2. All cases need to be reported for students to receive any kind of academic penalty

iii. If the case is minor and the student is given a warning, that can be handled in-house.

d. Useful links:

  1. Academic Integrity

    Violations: https://thecollege.asu.edu/resources/academic-integrity-


  2. Grade (appeal) Grievances: https://thecollege.asu.edu/student-


  3. Disruptive Students in the
    Classroom: https://thecollege.asu.edu/resources/disruptive-behavior

3. Meeting minutes of the January 19 assembly were brought to a vote and later approved by Survey Monkey (55 Yes, 0 Abstain, 0 No).

4. Updates:

  1. SILC has 9 searches at the moment, much more than initially expected.

  2. IHR has recently reorganized and there are now several grants available for

    faculty, including international travel grants.

5. Committee reports

  1. Graduate Studies (Francoise Mirguet)

    1. Letters of acceptance have been sent and letters of TAship offers will be

      sent out soon

    2. Two professionalization workshops will be offered this semester

    3. Spanish tutoring is offered for graduate students through zoom from downtown

    4. Our fundraising is currently taking place to collect money to support our undergraduate and graduate students

  2. Undergraduate studies (Judit Kroo)

    1. New courses are going through the system now to be approved

    2. Keep in mind the difference in processes and timelines: While new topics courses get approved rather quickly, new courses take about at least a year or more to be approved (they go through seven steps of approval)

    3. GS designations also take a while to approve so please adjust your expectations accordingly

c. Online

  1. Carmen met with the college digital committee and would like to inform

    us that Qualtrics is being replaced by QuestionPro.

  2. Get ready for B session by preparing Canvas shells ahead of time.

Initiatives (Kristin Elwood)

d. LSS (David Parks)
i. UTO: ASU will complete transition to media plus. As of March 7th, you

will no longer be able to upload to media amp. Afterwards, ASU will be copying videos and replacing links from MediaAmp to MediaPlus.
ASU's MediaPlus is available now at https://mediaplus.asu.edu
Faculty and staff with access to MediaAMP/Modalis can now sign into MediaPlus. If you do not have an existing account in MediaAMP/Modalis, request a new account using MediaPlus Account Creation Request.

Resources, FAQs, and an outline of MediaPlus’ key features are available at https://uto.asu.edu/mediaplus

FAQs are available at https://uto.asu.edu/mediaplus/faqs

  1. Visit of Lindsey Beagley: Director, Lifelong University Engagement; Mirabella at Arizona State University

    1. The promise to Mirabella residents is that they can enroll in ASU classes provided that faculty agree

    2. Faculty have found that these students typically enhance the learning of the class

    3. Mirabella students enroll in our classes through Canvas and are not on our class

      rosters due to tuition and enrollment requirements

    4. About 50-60 students are currently enrolling in classes and about 8 in language


    5. These students may eventually become champions of our programs and our


  2. Pending item for next meeting:

a. The Romanian faculty has requested to leave their section; Spanish and

Portuguese faculty has voted and approved the transfer. This will be discussed in our next meeting.

Meeting adjourned at 4.20

Respectfully submitted Sara Beaudrie

January 19, 2022

Present in the Assembly:

SILC Assembly meeting minutes (1-19-22)

Azadeh Alavi, Enrico Minardi, An Nguyen SAKACH, jshemerp, Robert Tuck, David Parks, Donald Livingston, Mariana Bahtchevanova, Sara Lee, Frederic Canovas, Hope Anderson, Ileana Baeza Lopez, Anne Walton-Ramirez, Markus Cruse, Sean McKinnon, Norma Lopez, Judit Kroo, Cezar Augusto Ponti Medeiros, Danko Sipka, Gina Scarpete Walters, Omar Beas, Sir Jonathan Bate, Sandra Paleich, Ileana Orlich, Hilde Hoogenboom, Cynthia Tompkins, Robert Tuck, Chiara Dal Martello, Sarah Bolmarcich, Nina Berman, Eiji Suhara, Beverly McBride, Steven Flanagan, Sara Beaudrie, Julieta Paulesc, Sarah Bolmarcich, Christiane Reves Antonella Dell'Anna, Kristin Elwood, Bradley Wilson, Lucas Klein, Francoise Mirguet, Keith Johnson, Juan Gil-Osle, Ebru Turker’s iPhone, Eva Humbeck, Paul Arena, Sookja Cho, Hannah Cheloha, Kumiko Hirano Gahan, Melissa Negron, Yukari Nakamura-Deacon, Anna Marrero- Rivera, Glen Goodman, Xia Zhang, Qian Liu, Jianling Liao, Manuel Hernandez, Christopher Johnson, Natalie Lozinski-Veach, Michael Gradoville, Thomas Shalloe, Stephen Bokenkamp, Ligia Bezerra, William Hedberg, Dulce Estevez, Britta Ager, Ana Hedberg Olenina, Carlos Garcia-Fernandez, Juliann Vitullo, Yueru Ni, Neimeh Mousa, Emil Volek, Lindsey Patterson Wei Wu, Daniel Vargas, Sean McKinnon, Dulce Estevez, Nicholas Williams, Daniel Gilfillan Sarah Risha, Antonella Dell'Anna, Saule Modabekova, Saule Moldabekova Robb, Sara Beaudrie, Bomi Oh.

  1. The meeting started at 3.05 pm.

  2. Meeting minutes of October assembly were approved by Survey Monkey (60 yes, 1 abstain, 1 no).

  3. Professor Sir Jonathan Bate, from English and Sustainability, spoke about a new Humanities B.A.

    1. This is a new Humanities interdisciplinary BA bringing together SILC, English, and SHPRS.

    2. Areas of focus:

i. Languages and cultures
ii. Technology
iii. Environmental issues

c. The BA has been approved for immersion students and we are waiting for approval from ED Plus. Market need is an obstacle due to the nature of this innovative degree.

d. The new BA will have one new 100 level course and one new 300 level course but the rest of the courses will come from existing courses in our units.

4. Nina shared some updates:

  1. A calendar invitation was sent out about a talk by Dr Huizar, who is a targeted hire for Chicano/a studies at the same time of this meeting next week. We hope everybody can join us.

  2. Job searches: It has been difficult to get new searches approved lately (Classics, Italian, Mexican studies, etc.) because of lack of staff.

  3. Enrollment numbers

    1. 3.8% overall increase for immersion

    2. Decrease in lower-division numbers in some languages

    3. Nina encouraged sections to engage in conversations about how to revamp

      their programs

1. Success stories: Italian and Japanese

iv. COVID: Most classes have 15-20% students out. Some faculty are out but at a lower percentage.

5. Committee reports

  1. Undergraduate studies (Judit Kroo)

    1. More information will be shared on course approvals after the Senate meeting

    2. General study designations: there is no update on the proposed revamping of General Studies designations

    3. Reach out if you have questions or need help submitting forms

    4. Consult Canvas shell for all the forms for course modification, new

      courses etc.

  2. Graduate Studies (Francoise Mirguet)

    1. Final data on graduate student applications is not available yet

    2. We got awarded one presidential fellowship (Presidential Graduate

      Assistantship-PGA) for next year and we are now looking for the most

      suitable candidate

    3. Food shortage for students

1. There is a new account available for donations for emergency funds

c. Senate (Hilde Hoogenboom)

  1. The college senate heard reports about academic dishonesty. Units will be discussing academy dishonesty and Amanda Smith will come to our next assembly meeting.

  2. For February 7th, the head of the antiracism committee in SHPRS was invited to talk about ASU’s multicultural community of excellence center.

d. LSS (David Parks)

  1. Hybrid zoom/in-person courses: For those of you who have rooms that

    have zoom computers, remember that those computers do not interact with

    the main classroom computer

  2. For resources on how to use equipment in these rooms, go to


  1. A new collaboration system called Solstice is available

  2. Media amp is likely to be available for the rest of the semester. Media plus will replace it in the future

  1. Library committee (Britta Ager)
    i. There seem to be a disconnect between professors and librarians

    ii. Librarians are really interested in working together with faculty to support them in different ways and in different projects

  2. Online Initiatives (Kristin Elwood)
    i. Our college’s digital initiatives representative, Carmen Urioste, shared that

    the committee is dealing with COVID-related issues and the media amp

    ii. Quizzes on Canvas: the recommendation is to start trying out “new

    quizzes” because migration will happen soon as we transition out of Canvas quizzes

6. ASU Vita—last questions
a. Hilde asked about how to deal with translation work

i. Beverly is currently trying to find out how faculty can raise questions for ASU Vita.

  1. Summer teaching

    1. The university has put in place new salary benchmarks. A faculty member sued

      the university to be paid for summer teaching at the rate of their yearly salary.

    2. For icourses, the minimum enrollment number is 11 but for online, the number is much higher (33 for 3 credits). Some courses will have to be canceled if they are taught by instructors or lecturers.

  2. Attendance of Mirabella students in our classes

    1. There are different levels of enrollments; some students are enrolled in Canvas

      but not in our rosters

    2. Nina will find out more information about this situation but we still don’t know

      how or if we get credit for them.

  3. Important deadlines: Scholarships application deadline Jan 24; Curriculum Redesign SILC-wide Competition (Jan 30); please encourage students to apply for scholarships - deadline moved to February 1st.

  4. SILC Café: please encourage your students to attend.

Meeting adjourned at 4.19

October 27, 2021

SILC Assembly meeting minutes (10-27-21)

Present at the Assembly: Glen Goodman, Steven Flanagan, Christiane Reyes, Enrico Minardi, Sara Beaudrie, Nina Berman, Hilde Hogenboom, David Parks, Juan Pablo Gil-Osle, Chiara Dal Martello, Beverly McBride, Marta Tecedor, Glen Goodman, Steven Flanagan, Hope Anderson, Gina Scarpete Walters, Julie Paulesc, Christiane Reves, Enrico Minardi, Ana Hedberg Olenina, Pamela Howard, Sara Beaudrie, Lucas Klein, Mike Tueller, Anne Walton-Ramirez, Saule Modabekova Robb, Hilde Hogenboom, David Parks, Beverly McBride, Nina Berman, Omar Beas, Chiara Dal Martello, Sarah Bolmarcich, Caridad Rodriguez Torres, Peter Suwarno, Judith Shemer, Emil Volek, Christopher Johnson, Cynthia Tompkins, Britta Ager, Sandra Palaich, Xia Zhang, Michael Gradoville, Neimeh Mousa, Antonella Dell'Anna, Danko Sipka, Robert Tuck, Azadeh Alavi, Suoad T. Ali, Tomoko Shimomura, Judit Kroo, Kristin Elwood, Ligia Bezerra, Sean McKinnon, Audrey Chery, Yueru Ni, Isaac Joslin, Mariana Bahtchevanova, Joanne Tsao, Juliann Vitullo, Aaron Arizmendi, Nicholas Williams, Norma Lopez, Louis Wigley, Sara Lee, Cezar Augusto Ponti Medeiros, Wei Wu, Eva Humbeck, Jianling Liao, Carlos Garcia-Fernandez, Lesley Poteet, William Hedberg, Francoise Mirguet, Cindy Howell, Kumiko Hirano Gahan, Ebru Turker, Donald Livingston, An Nguyen SAKACH, Dulce Estevez, Keith Johnson, Eiji Suhara, Paul Arena, Natalie Lozinski-Veach, Hannah Cheloha, Almira Poudrier, Miral Mahgoub, Alvaro Cerron-Palomino, Bradley Wilson, Serena Ferrando.

  1. The meeting started at 3.10 pm.

  2. Meeting minutes from 9-22-2021 were approved by Survey Monkey (58 Yes, 3 Abstain)

  3. Dean’s comments:

    1. He thanked everybody for Humanities Week

    2. He thanked everybody for our accomplishments this semester

    3. He looks forward to the future with opportunities for building new projects

    4. Comment from faculty: tt/tentured faculty are overworked; ASU has a long-term

      structural issue; units are at a point were current workload and expectations are not sustainable

      1. He understands that we need more tenure-track faculty

      2. We need more time but he is working on it!

      3. Michael Crow is deeply aware of these issues

      4. Books-the university has a scholarship for students to buy books

      5. Update on vaccinations

      6. Inadequate graduate student funding was discussed; Dean Cohen

        encouraged Ana Hedberg Olenina to write to Dean Wentz about heavy

        teaching load and time off for writing.

    5. Dean Cohen asked what we would like to see in SILC

i. Some responses

  1. More time, more faculty

  2. Quality in bigger online classes

  3. Need to offer more languages

  1. Funding for study-abroad programs

  2. Need for more centers, such as Title VI. Generally, need more

    federal funding.

f. Reports from committees

  1. Graduate studies

    1. Reception for graduate students coming up

    2. Food insecurity among graduate students was discussed, SILC will

      make subscriptions to local produce available

  2. Undergraduate studies

1. Make sure changes to courses do not affect general studies designations

iii. LLS
1. Media amp is going away and is being replaced by media plus

  1. Kristin

    1. Carmen Urioste is our liaison. Please contact her with your ideas

      regarding online.

    2. The quizzes software is changing. You need to enable new quizzes

      and start playing with it. As of the summer 2022, the new software will be used. By December 2022, we won’t have access to the old software.

  2. Conference on Translation: everything is going well and on schedule. Please consider giving students extra credit for attending. We hope everybody can participate.

Meeting adjourned at 4.20

September 22, 2021

Present in the Assembly: Marta Tecedor, Glen Goodman, Steven Flanagan, Hope Anderson, Gina Scarpete Walters, Julie Paulesc, Christiane Reves, Enrico Minardi, Ana Hedberg Olenina, Pamela Howard, Sara Beaudrie, Lucas Klein, Mike Tueller, Anne Walton-Ramirez, Saule Modabekova Robb, Hilde Hogenboom, David Parks, Beverly McBride, Nina Berman, Omar Beas, Chiara Dal Martello, Sarah Bolmarcich, Caridad Rodriguez Torres, Peter Suwarno, Judith Shemer, Emil Volek, Christopher Johnson, Cynthia Tompkins, Britta Ager, Sandra Palaich, Xia Zhang, Michael Gradoville, Neimeh Mousa, Antonella Dell'Anna, Danko Sipka, Robert Tuck, Azadeh Alavi, Suoad T. Ali, Tomoko Shimomura, Judit Kroo, Kristin Elwood, Ligia Bezerra, Sean McKinnon, Audrey Chery, Yueru Ni, Isaac Joslin, Mariana Bahtchevanova, Joanne Tsao, Juliann Vitullo, Aaron Arizmendi, Nicholas Williams, Norma Lopez, Louis Wigley, Sara Lee, Cezar Augusto Ponti Medeiros, Wei Wu, Eva Humbeck, Jianling Liao, Carlos Garcia-Fernandez, Lesley Poteet, William Hedberg, Francoise Mirguet, Cindy Howell, Kumiko Hirano Gahan, Ebru Turker, Donald Livingston, An Nguyen SAKACH, Dulce Estevez, Keith Johnson, Eiji Suhara, Paul Arena, Natalie Lozinski-Veach, Hannah Cheloha, Almira Poudrier, Miral Mahgoub, Alvaro Cerron-Palomino.

  1. The meeting started at 3.15 pm.

  1. Meeting minutes were approved by Survey Monkey (51 Yes, 1 No, 2 Abstain).

  1. Dean Cohen is coming to the October assembly meeting. Nina asked faculty to think of questions for him. He will be stay for about an hour.

  1. Ongoing searches
    1. Spanish Mexicanist: Emil Volek is the chair of that committee
    2. A search is being conducted for an accounting specialist (a position that has been vacant since February 2020)
    3. A search to fill Italian lecturer position has been approved since Sandra Palaich is retiring
    4. Two searches for instructor positions in Classics and Italian have been approved

  1. SILC Conference on Translation will be held on November 12 and 13.

  1. COVID update: positivity rate, as quoted at recent leadership meetings: .5 % for staff; 1% for off campus students; 2-1.8% for students on campus. Less that 30 staff out of 2,000; no change in positivity rating after the first football game, home game; 17,000 students had been at the game.

  1. ASU revenue (President Crow) – Nina stated ASU is a large public enterprise that is involved in many activities that we may not be aware. For example, ASU distributes a high amount of financial aid, so that the average tuition bill for Arizona resident students is $4,000 a year. Also, ASU is involved in a number of projects that aim to increase the literacy levels of Arizona. We have preparatory High Schools. And we contribute to global education through Education for Humanity https://edforhumanity.asu.edu.

  1. Salary issues - Salary issues for NTT staff was acknowledged. While our merit increase was good news, it does not keep up with inflation. ASU is doing better than other comparable universities, though.
  2. New workplace policies are coming for telecommuting.

  1. Update from committees

    1. Graduate studies

      1. Connected Academics workshops for this semester
      2. Waiver of application fees
      3. New system for independent studies, a form has been created that should be used

    1. Undergraduate studies
      1. Omnibus courses
        1. GS designations: Expiration after 3 semesters; renewal is relatively easy

    1. Senate meetings
      1. Please bring up any issues that you would like me discuss to SILC senate representatives.
      2. We are expected to have student representatives on committees
      3. Academic dishonesty online
        1. It is still a problem and if anybody has suggestions, send them to Hilde

    1. LSS
      1. Make a reservation early for next semester
      2. One-button studio tour available

    1. Kirstin Elwood, digital initiatives
      1. Preparing to offer the MALT (MA in Language Teaching) degree online
      2. Icourse classes for Arabic have been developed
      3. Vietnamese icourse/ocourse language courses are also being developed
      4. How to make pdfs more accessible via the library request system
      5. ASU website for course resources
        1. Searches
        2. Digital content
        3. Materials
      6. Carmen Urioste is SILC’s Digital Initiatives representative; Make sure you email her with questions or concerns
      7. Media amp is going away. Media plus (with Amazon) change will be in October. January 15 will be the end of media amp.

    1. Development committee (chaired by Mike Tueller)
        1. Fundraising
        2. Trips abroad with donations (Enrico Minardi)
    2. Course redesign competition announced by Sara Beaudrie
    3. Ecologizing the curriculum (Chiara dal Martello)
        1. Include sustainability content in lower division language courses
        2. Promotion through ASU news; website

  1. The meeting was adjourned at 4.20 pm.

Respectfully submitted by Sara Beaudrie

April 21, 2021

Present: Ana Hedberg Olenina; Anne Walton-Ramirez; Antonella Dell’Anna; Audrey Chery; Azadeh Alavi; Beverly McBride; Bomi Oh; Bradley Wilson; Britta Ager; Caridad Rodriguez Torres; Carlos Garcia-Fernandez; Carmen Urioste-Azcorra; Cezar Augusto Ponti Medeiros; Chiara Dal Martello; Christiane Reves; Christopher Johnson; Cynthia Tompkins; Daniel Gilfillan; Daniel Vargas; Danko Sipka; David Parks; Diana Diaz Gomez; Donald Livingston; Ebru Turker; Eiji Suhara; Enrico Minardi; Enrique Martin Palacios; Eva Humbeck; Francoise Mirguet; Frederic Canovas; Glen Goodman; Hannah Cheloha; Hilde Hoogenboom; Hiroko Hino; Hope Anderson; Ileana Orlich; Isaac Joslin; Jiangnan Li; Jianling Liao; Joanne Tsao; Juan Gil- Osle; Judit Kroo; Judith Shemer; Julieta Paulesc; Keith Johnson; Kristin Elwood; Kumiko Hirano Gahan; Lesley Poteet; Ligia Bezerra; Louis Wigley; Lucas Klein; Manuel Hernandez; Maria Dominguez; Mariana Bahtchevanova; Marta Tecedor Cabrero; Melissa Negron; Michael Gradoville; Michael Tueller; Miral Mahgoub; Mitzvah Estevez; Natalie Lozinski-Veach; Neimeh Mousa; Nina Berman; Norma Lopez; Oana Almasan; Pamela Howard; Paul Arena; Paul Quinn; Peter Suwarno; Robert Tuck; Sandra Palaich; Sara Lee; Sarah Bolmarcich; Sarah Risha; Saule Moldabekova Robb; Serena Ferrando; Sookja Cho; Souad T. Ali; Stephen Bokenkamp; Steven Flanagan; Thomas Shalloe; Tomoko Shimomura; William Hedberg; Xia Zhang; Yueru Ni; Yukari Nakamura-Deacon

Meeting commenced at 3 pm.
1. The new communications specialist, Kiké Martin Palacios, was introduced.
2. Minutes were amended and will be approved via SurveyMonkey after the meeting. 3. Updates and announcements regarding Fall and hiring

The plan is that we will be back in the fall, as normal. Accommodations will no longer be approved at the college level, but rather go to ODEI, ADA. This is as was done pre-COVID. They will require doctor’s notes. Staff will return by August 1. Make sure you are vaccinated. (ASU vaccinated 1 million people, and 20% of Arizona’s testing.) No evidence of student-to-faculty transmission on campus. A lot of students are already vaccinated. The results of ASU testing: 7,000 out of 105,000 had tested positive, lower than the general population. At present, there is no requirement to be vaccinated, but it is strongly encouraged and made available. Of course, we can’t completely predict what may happen by fall.

ASU-Vita: We have made good progress. The deadline is 30 April. Beverly is working with those who have yet to sign on.

Travel: a new policy will come out soon.

At a meeting with Michael Crow yesterday, he said “I have never seen a moment like this.” There is a lot of federal funding coming for education;—even potentially more investment from the state. This includes both K–12 and post-secondary education. More jobs will be created, and many opportunities. Read today’s papers; it has been the largest investment in education in the last half-century.

Mark Searle at that meeting made a comment on promotion and tenure: this year we have a very strong pool, an impressive group.

ASU Sync will stay with us, both with student choice and in an all-remote form. This will be applicable both to courses and to degrees. ASL has been selected for SILC to pilot courses in this option. If anyone has courses that they would like to migrate to this option, they can contact Nina or Mike; at present, however, this is all in a pilot state.

A large number of Flinn scholars is coming to ASU, which is a good sign.

President Crow points out, as we all know, that our students have been through a lot. It has been overwhelming for many of them; they are exhausted. Hilde points out that money is available to them in many cases; undergraduate students can speak to Paul Lepore, graduate students to Fabio Milner.

Hiring: We sent out the hiring plan to most of you; please make comments by the end of the week. We may not get to hire more than two or three.

4. Reports from committees:
Graduate Steering Committee (Françoise):

Our recruitment is nearing completion. We have an exciting cohort of excellent new graduate students.

Regarding the graduate foreign language exam: We have been working to create an online exam. We should have an in-person option offered once a semester and an online option offered twice a semester. The new options will have either a book or a set of articles.

For 700-level independent studies, there will be a contract that must be completed to register for the course.

The steering committee is working on a process to review 500-level graduate courses with 400-level sections, to ensure the quality of the additional requirements.

Feedback on new initiatives is welcome. Undergraduate Steering Committee (Peter):

The last meeting was today; the next meeting will be in August. This is also true for College and University review committees. Feel free to submit anyway; your proposals can be looked over and ready for August. Christine and Peter are revising the Canvas site for the committee. If you do not have access to that site, email Peter.

Instructional Support (David):

IS will be in the basement of Durham for the next two weeks. May 1–21 they will be packing to move to their new location on the first floor.

On June 3rd, they will get their keys to the new spaces and will be setting up on the first floor.

MediaAMP has informed ASU that their business is no longer tenable. ASU is taking this seriously and is working with multiple companies to make a replacement. The hope is for a seamless transition. Normal operations will continue at least until the end of August. For now, just keep using it. ASU is hoping to set up their own service here that should be a long-term solution.

Please reach out at silcis@asu.edu if you have questions. Faculty Senate (Anne Walton-Ramirez):

One meeting remains, on Monday. President Crow will speak. CLAS senate (Hilde):

Hilde will be the presiding officer of The College senate next year; news about new

Justice, Equity, Diversity, and Inclusion (JEDI) committee coming soon. Ecologizing the curriculum (Chiara):

Meetings have been productive. We have been reminding people to keep ecology in mind as the curriculum is being developed. We hope to have something to announce to the media in the fall.

5. Planning for next year

David Foster memorial, September 10. At present, ASU sets a limit of 50 for gatherings, but we are hoping this will be lifted by then.

Translation Studies conference, November 12 and 13. This will include both an academic perspective and local professionals, politicians, and lawmakers, with some focus on Arizona’s English-only system. Arizona stands alone in the country with this policy. If you have suggestions for the public-facing panel, send them to Nina.

Renovations for Durham should be completed by the end of December. We hope for a grand opening ceremony in spring, perhaps February. The café space may be ready then as well.

What would you like to see addressed in the next year?

We will try to set things up for an easy transition to a new director next year. We hope to solidify the good changes we’ve made. Thanks to everyone for contributing to those efforts.

6. There will be a retirement event next week.

Nina thanked everybody for their excellent work this year and hopes people will find time to relax and recuperate over the summer.

Meeting adjourned at 4:15 pm. Prepared by Mike Tueller.

March 24, 2021

Present: Almira Poudrier; Ana Hedberg Olenina; Anne Walton-Ramirez; Antonella Dell’Anna; Audrey Chery; Azadeh Alavi; Barbara Fleming; Beverly McBride; Bomi Oh; Bradley Wilson; Britta Ager; Caridad Rodriguez Torres; Carlos Garcia-Fernandez; Carmen Urioste-Azcorra; Cezar Augusto Ponti Medeiros; Chiara Dal Martello; Christiane Reves; Christopher Johnson; Cindy Howell; Cynthia Tompkins; Daniel Gilfillan; Danko Sipka; David Parks; Donald Livingston; Dulce Estevez; Ebru Turker; Eiji Suhara; Emil Volek; Enrico Minardi; Eva Humbeck; Francoise Mirguet; Frederic Canovas; Glen Goodman; Hannah Cheloha; Hilde Hoogenboom; Hope Anderson; Ileana Orlich; Isaac Joslin; Jiangnan Li; Jianling Liao; Juan Gil-Osle; Judit Kroo; Judith Shemer; Juliann Vitullo; Julieta Paulesc; Keith Johnson; Kristin Elwood; Kumiko Hirano Gahan; Lesley Poteet; Ligia Bezerra; Lucas Klein; Manuel Hernandez; Maria Dominguez; Mariana Bahtchevanova; Marta Tecedor Cabrero; Melissa Negron; Michael Gradoville; Michael Tueller; Natalie Lozinski-Veach; Neimeh Mousa; Nina Berman; Norma Lopez; Pamela Howard; Paul Arena; Peter Suwarno; Robert Tuck; Sandra Palaich; Sarah Bolmarcich; Sarah Risha; Saule Moldabekova Robb; Sookja Cho; Souad T. Ali; Stephen Bokenkamp; Steven Flanagan; Thomas Shalloe; Thuy-Kim Le; Tomoko Shimomura; William Hedberg; Xia Zhang; Young Oh; Yueru Ni; Yukari Nakamura-Deacon

  • Approval of minutes (Passed, SurveyMonkey results: 51 Yes, 0 No, 2 Abstain)
  • Updates and announcements (Nina)

Nina announced that she would be stepping down as director at the end of AY 2021-22. There will be search for new director. Faculty members are asked to think about the priorities for AY 2021-22, the last year under Nina’s leadership.

Nina noted that searches for Spanish and ASL were posted and approval for two other positions is pending. 

  • Reports from committees

Graduate Committee: Francoise noted that admissions into graduate program are ongoing. A more elaborate evaluation system is being planned. We are working on the promotion of 4+1 programs; various events are planned.

Undergraduate Committee: Peter encouraged everybody to consult the documents and ask him in the process of establishing new courses and securing general study designations.

LSS: David noted that the unit will be moving in May but they will still be available for services. LSS is looking for ThinkSpace topics.

  • Update on Title VI initiative (Nina; Glen Goodman)

Nina noted that there is a Title VI initiative on the way. Broader support and funds for a staff member was secured. There are four different initiatives in this field. The application is in the planning stage. SILC will need to prepare segments of the narratives pertaining to their scope of expertise. Nina and Glen have answered questions about these initiatives.

  • Nina proposed the following policy regarding number of icourses/ocourses taught by a t/tt faculty member per semester:

“Tenured and tenure-track faculty may teach no more than one i-course or o-course per semester. The director may approve exceptions, in alignment with relevant standing policies.”

 There was a MonkeySurvey vote on this rule. The result is 27 Yes, 4 No, 4 Abstain. The motion passes.

  • Kristin and Nina proposed establishing ad-hoc committee on developing guidelines for i-courses/o-courses

A large number of colleagues volunteered for this committee (Carmen Urioste, Sarah Risha, Hannah Cheloha, Paul Arena, Manuel Hernandez, Chiara Dal Martello, Steven Flanagan, Bradley Wilson, Sarah Bolmarcich). The work will start in the fall. The composition of the committee is to be determined. The committee will collaborate with the Undergraduate Committee 

  • Nina made the following recommendation: As a general rule, the majority of core courses for a major should not be offered as i-courses

Problems specific to Spanish will be addressed in a separate meeting.

  • Francoise proposed establishing ad-hoc committee to come up with a proposal for process addressing expertise with regard to promotion to associate professor with tenure.

A model from English can be adopted. There would be one meeting this semester and the work will continue in the fall. Dan warned about legal ramifications of establishing this particular committee. Hilde noted that the work of mentoring and personnel committee should be kept apart. Mike underlined the importance of securing additional support for candidates in small programs by those who have expertise in the field. The discussion about establishing this committee will continue. Emil, Francoise, and Nina will meet to discuss the issue further.

  • Nina proposed adjusting service accommodation for SILC leadership: the suggestion is to increase course releases for directors of undergraduate/graduate studies and the associate director and add a part-time TA (10 hours a week) for the first semester of the appointment of the associate director

Dan mentioned that other obligations in certain cases may hurt programs from which the director comes.

  • The College’s Constitution and Bylaws (Hilde)

These documents have been thoroughly updated. They will need to be voted. Most SILC faculty are a part of the College Assembly and they were encouraged to vote. One issue is if a Review Committee should be revived.

  • Sarah Bolmarcich proposed course on World Culture as a way to get students interested in various programs in SILC. General studies designations would be secured to attract more students. The course would not be required. The discussion about this initiative will continue in a separate conversation. Feedback from the Undergraduate Committee would be sought. Cynthia noted a precedent of a similar failed initiative in Spanish. Anna shared that it would be important for this course not to collide with others. A meeting will be called with stakeholders to pursue the issue.
  • There was no other business 

Prepared by Danko Šipka

January 20, 2021

Present in the Assembly: Alan Beaudrie, Almira Poudrier, Ana Hedberg Olenina, Anne Walton- Ramirez, Antonella Dell'Anna, Audrey Chery, Azadeh Alavi, Barbara Fleming, Beverly McBride, Bomi Oh, Bradley Wilson, Britta Ager, Caridad Rodriguez Torres, Carlos Garcia-Fernandez, Carmen Urioste-Azcorra, Cezar Augusto Ponti Medeiros, Chiara Dal Martello, Christiane Reves, Christopher Johnson, Cindy Howell, Cynthia Tompkins, Daniel Vargas, Danko Sipka, David Parks, Dulce Estevez, Ebru Turker, Emil Volek, Enrico Minardi, Francoise Mirguet, Frederic Canovas, Glen Goodman, Hannah Cheloha, Hilde Hoogenboom, Hope Anderson, Ileana Orlich, Isaac Joslin, Jiangnan Li, Jianling Liao, Joanne Tsao, Juan Gil-Osle, Judit Kroo, Judith Shemer, Juliann Vitullo, Julieta Paulesc, Keith Johnson, Kristin Elwood, Kumiko Hirano Gahan, Ligia Bezerra, Manuel Hernandez, Maria Dominguez, Mariana Bahtchevanova, Marta Tecedor Cabrero, Michael Tueller, Miral Mahgoub, Natalie Lozinski-Veach, Neimeh Mousa, Nina Berman, Noah Rost, Norma Lopez, Paul Arena, Paul Quinn, Peter Suwarno, Robert Tuck, Sandra Palaich, Sara Beaudrie, Sara Lee, Sarah Bolmarcich, Sarah Risha, Saule Moldabekova Robb, Serena Ferrando, Sofia Fernandez, Sookja Cho, Souad T. Ali, Stephen Bokenkamp, Steven Flanagan, Thomas Shalloe, Tomoko Shimomura, William Hedberg, Xia Zhang, Young Oh, and Yueru Ni

1) The meeting started at 3:00 PM

Noah Rost - Study abroad: Global Learning opportunities

- Numbers on study abroad nationally
- 2018-2019: only 1.7% of US students study abroad
- He warns against designing virtual programs to replicate study abroad - He suggests: Online global education

o Global cities courses
o Online global learning opportunities in SILC courses (experiential learning) o Virtual homestay program
o Language partners abroad

Challenges: effort, sustainability

Barbara F.: Gateway courses
Cynthia T.: This approach does not speak to the need to offer courses that count for majors as well for the need to improve language skills
Nina: Synchronous opportunities. Maybe working with faculty from universities where we already have SA programs stablished (e.g., Lyon) Would SA office help?
Nina: what should be our expectations for summer 2021? Hope for some mobility in summer 2021. Full return of traditional SA programs Spring 2022
Noah: Online global education not a short-term solution, but a long-term endeavor

Approval of minutes.

Suggestions for changes
JP: Moves to approve the minutes

Chiara: abstains No objections


Nina thanks everybody for their effort => 38% increase in the online environment. No loss in immersion.
Reason for SILC success:

  • Smaller classes

  • Extra curricular activities

  • Faculty efforts to reach out to students

    No hiring plans this year BUT we are participating in several initiatives:

  • Cluster hiring proposal

  • Initiative to bring up to three fellowships

  • Latinx cluster hiring

  • Hiring using local budget

    Natalie Diaz from the Center for imagination in the borderland

  • Translation

  • Bilingualism

  • Classes in Spanish poetry

    Stephen Bokenkamp introduces
    - Yueru Ni: Chinese lecturer
    - Lucas Klein: associate professor of Chinese

    ALL lecturers: by January 31st all have to submit their CV with service

    Updates from committees

    Francoise from graduate committee
    - 74 applications: 56 completed, 18 incomplete
    - Review applications is in process
    - Graduate steering committee is thinking of strategies to recruit students - Application for fellowship has been submitted

    Peter Suwarno, undergraduate studies

- Work with Kristin Elwood for proposals for iCourses before submitting proposal to

undergraduate steering committee

Anne Walton-Ramirez, senate
- Senate meeting is February 1srt. They will communicate via email

David Parks, LSS
- Volunteers needed to keep zoom meetings safe during language fair - LSS spaces are open and available
- Tutoring is available in 14 languages levels 101 to 202
- SILC instructional support team put together some videos

Revised Promotion and Tenure guidelines

Hilde questions about the document. Nina explains changes

Francoise: Motion to approve the document
Danko: Second
Nina: Do you approve the revise P&T guidelines?
Vote was later redone via Monkeysurvey; motion passed by 20 Yes (64.5%); 4 No (12.9%); 7 Abstain (22.6%)

Respectfully submitted:

Sara Beaudrie

November 18, 2020

Present in the Assembly: Alan Beaudrie, Almira Paudrier, Alvaro Cerron-Palomino, Ana Hedberg Olenina, Anne Walton-Ramirez, Antonella Dell'Anna, Audrey Chery, Azadeh Alavi, Beverly McBride, Bomi Oh, Bradley Wilson, Britta Ager, Carlos Garcia-Fernandez, Cezar Augusto Ponti Medeiros, Christiane Reves, Christopher Johnson, Cindy Howell, Cynthia Tompkins, Daniel Gilfillan, Daniel Vargas, Danko Sipka, David Parks, Don Livingston, Eiji Suhara, Emil Volek, Enrico Minardi, Eva Humbeck, Francoise Mirguet, Frederic Canovas, Glen Goodman, Hannah Cheloha, Hilde Hoogenboom, Hope Anderson, Ileana Orlich, Isaac Joslin, Ionut Geana, Jesus Rosales, Jiangnan Li, Jianling Liao, Joanne Tsao, Juan Gil-Osle, Judit Kroo, Judith Shemer, Julieta Paulesc, Kristin Elwood, Kumiko Hirano Gahan, Lesley Poteet, Ligia Bezerra, Lindsey Patterson, Louis Wigley, Maria Dominguez, Manuel Hernandez, Maria Dominguez, Mariana Bahtchevanova, Marta Tecedor Cabrero, Michael Gradoville, Michael Tueller, Miral Mahgoub, Neimeh Mousa, Nina Berman, Norma Lopez, Oana Almasan, Omar Beas, Pamela Howard, Paul Arena, Paul Quinn, Peter Suwarno, Robert Tuck, Sandra Correa, Sandra Palaich, Sarah Bolmarcich, Sarah Risha, Saule Moldabekova Robb, Sofia Fernandez, Sookja Cho, Souad T. Ali, Stephen Bokenkamp, Steven Flanagan, Tomoko Shimomura, Vanessa Pineda, William Hedberg, Xia Zhang, Yueru Ni, and Yukari Nakamura-Deacon

  1. 1)  The meeting started at 3:00 PM

  2. 2)  The appointed study abroad director, Noah Rost, could not join the assembly and will share his plans/ideas and join us some other times.

  3. 3)  Minutes of the October 21st Assembly were approved.

  4. 4)  Updates from SILC Committees:

  • Francoise Mirguet, chair of the Graduate Steering Committee (GSC), requested to send her any questions about graduate studies while Monica is out of office. Students are encouraged to apply for a travel/virtual event award (by November 30) to the Graduate College. The GSC is planning for recruitment and admissions; any questions and suggestions should be communicated by Friday, November 20th.

  • Peter Suwarno, chair of the Undergraduate Steering Committee (USC) ,reported that this semester, SILC has a record number of General Studies Designation applications and approvals, but few still do not have GSD. Application for new titles for courses now takes longer, because the CLAS Dean has to look at approve it. Application for GSD should be submitted together with new course/title application.

  • Isaac Joslin reported that SILC’s Committee on Race and Inclusion met three times this semester and is working with university-wide groups and committees on racial, justice, equity, and inclusion of ASU Black, African-American, People of Color, underrepresented minorities (such as collaborating with the Humanities Lab on an initiative for Transnationalizing Race). The committee is identifying ways for programs to address race matters, training for staff and faculty on race and inclusion, hiring diverse faculty

and graduate students, and proposing funds for interdisciplinary center for Africana


  • Hilde Hoogenboom reported that the Senate’s next senate meeting is Monday 23rd. CLAS

    hiring is minimal, focusing on a few leadership positions and diversity cluster hires. Freshmen retention is 87 % and enrollments a bit better compared to two weeks ago, when it was 10% down in immersion (up 34% online). In order to support students in completing their college degree Paul Lapore had freed up funds to help students with financial needs. There are creative ways of encouraging students to join in-campus courses, e.g. in large classrooms or offering outside classes. On the new provost hire, the name is anticipated to be announced before Thanksgiving.

  • Nina Berman reported that SILC on-ground enrollment was only down 4.9%. We are moving around on-ground classes and i-courses and it is important for instructors to watch and let us know when classes are full and changes are needed to meet the students’ enrollment needs.

  • David Parks reported that LSS continues to provide instructional support, such as pedagogy, technologies of online & local applications, hardware, audio-video with ASU resource availability. LSS is interested in creative ideas that instructors can share for access and implementation. LSS facilities and services continue to be open in DH; any questions on teaching related issues, please contact SILCIS@asu.edu.

  • Nina Berman responded to questions on using the language “in person only.” In line with the University wanting us to teach on campus, some instructors may be fine teaching on-ground and want to try it out, but if instructors are sure about wanting to teach remotely and change the language, please contact Peter Suwarno or Vesna Markovich. On Anne Walton’s question if the students can sync, Nina Berman explained that, at this point, students continue to have that option.

  1. 5)  Beverly presented ASU Vita schedule with new deadlines. ASU Vita can be accessed through interfolio and from the myasu profile. Web of Science citations will not be available after Dec. 30, 2020. SILC members are requested to work on their profile in stages based on the schedule, and to always remember the deadlines. Nina Berman demonstrated how to log in. Trainings are available, information will be posted each week, some members already attend them, others are encouraged to attend. Please contact SILCIS@asu.edu if you have any questions.

  2. 6)  Nina Berman reiterated the importance of students’ retention and of ensuring our students’ return to classes. SILC faculty members are encouraged to continue contacting students who might need helps and supporting their education during this difficult time.

  3. 7)  Danko Sipka reassured SILC language programs to adopt the Global Seal of Biliteracy (GSB) that has become a significant movement in the country. The GSB will help attract more students taking language classes, in addition to the added value to the students awarded the Seal. Each SILC language program would have full control in terms of determining the number of credits as well as the type of tests students could take. The SILC-GSB ad-hoc committee members also emphasized the benefits and recommended its adoption. The result on of the vote on the motion: “As articulated by Danko Sipka in the Zoom Chat, we authorize SILC to further pursue introducing Global Seal as an option

for incoming students,” was: 79% percent supporting it (55 yes), with 14 abstentions

and 1 opposition.

  1. 8)  Enrico Minardi proposed a support group of SLC members to share experiences of

    challenges as well as effective ways of teaching and interacting with students via zoom. This could help instructors and students in dealing with the psychological and emotional issues related to teaching-learning activities during this pandemic before the spring semester starts. Steve Flanagan and David Parks added that ThinkSpace can be used to address not only technological, but also various pedagogical issues and experiences.

  2. 9)  Nina Berman requested the tenured SILC faculty members to vote on the Proposal for Clinical Professor criteria. SILC currently has three clinical professors that have different responsibilities, so the language of the criteria must be inclusive. The votes were conducted through a monkey survey. The motion passed with 16 in favor, 3 abstaining, and one against.

  3. 10)  Due to the limited time, Nina Berman will address other comments and questions posted in the Zoom chat separately.

  4. 11)  The meeting was adjourned at 4:20 PM

Respectfully submitted: Peter Suwarno

October 21, 2020

Alan Beaudrie, Alvaro Cerron-Palomino, Anne Walton-Ramirez, Antonella Dell'Anna, Audrey Chery, Azadeh Alavi, Beverly McBride, Bomi Oh, Bradley Wilson, Britta Ager, Carlos Garcia- Fernandez, Cezar Augusto Ponti Medeiros, Christiane Reves, Christopher Johnson, Cindy Howell, Cynthia Tompkins, Daniel Gilfillan, Daniel Vargas, Danko Sipka, David Parks, Diana Diaz Gomez, Don Livingston, Dulce Estevez, Eiji Suhara, Emil Volek, Enrico Minardi, Eva Humbeck, Francoise Mirguet, Frederic Canovas, Glen Goodman, Hannah Cheloha, Hilde Hoogenboom, Hope Anderson, Isaac Joslin, Jeffrey Cohen (Dean), Jesus Rosales, Jiangnan Li, Jianling Liao, Joanne Tsao, Juan Gil-Osle, Judit Kroo, Judith Shemer, Juliann Vitullo, Julieta Paulesc, Keith Johnson, Kristin Elwood, Kumiko Hirano Gahan, Lesley Poteet, Ligia Bezerra, Louis Wigley, Manuel Hernandez, Maria Dominguez, Mariana Bahtchevanova, Marta Tecedor Cabrero, Michael Gradoville, Michael Tueller, Miral Mahgoub, Neimeh Mousa, Nina Berman, Norma Lopez, Oana Almasan, Omar Beas, Ileana Orlich, Pamela Howard, Paul Arena, Paul Quinn, Peter Suwarno, Robert Tuck, Sandra Correa, Sara Lee, Sarah Bolmarcich, Sarah Risha, Saule Moldabekova Robb, Serena Ferrando, Sookja Cho, Souad T. Ali, Stephen Bokenkamp, Steven Flanagan, Thuy-Kim Le, Tomoko Shimomura, William Hedberg, Xia Zhang, Young Oh, Yueru Ni, and Yukari Nakamura-Deacon

  1. 1)  The meeting started at 3:00 PM

  2. 2)  Dean Cohen visited and talked about the current situation in which the university is

    dealing with a number of challenges, including: increases in online enrollments, but decline in on-ground enrollment in the humanities. We have a partial hiring freeze but no furlough. The Dean also responded to the following comments and questions from faculty members:

    1. a)  SILC director, Nina Berman, emphasized that there are significant increases in SILC enrollments, both on- ground and especially online classes and that the hard work of SILC faculty members on this should be recognized. We are also in the process to revised our majors which is hoped to reverse the decline of majors SILC has experienced.

    2. b)  Judit Kroo expressed concerns especially regarding assistant professors who cannot conduct research or go to conferences to network, a possible extension of the tenure clock for new junior faculty, and use of startup fun as well as other burdens that are not felt equally among faculty members.

    3. c)  Cynthia Tompkins acknowledged the current administration’s efforts to ease the teaching loads of Spanish graduate students, but she is concerned that the planned teaching-load reduction has not been completed this year, creating a significant burden for graduate students.

    4. d)  Hilde Hoogenboom described the Federal Title VI and flagship grant application opportunities for the 15 strategic languages in SILC. She compared ASU’s 2 centers with University of Arizona’s 4 centers and up to 12 and 15 centers at our peer institutions, Indiana University and University of Washington and learned that ASU can do better. On this, Nina Berman responded that several units are presently working together to apply in four Title VI competition.

  1. e)  Steven Flanagan asked if there is any kind of support the university provides to help faculty members go through the challenges during this pandemic.

  2. f)  Francoise voiced concerns regarding the university’s support of graduate students in completing their education and granting funding extension.

  3. g)  Dan Gilfillan expressed concerns about messages from the Provost’s office that have focused on teaching and not addressed our research mission nor seem to be aware of the pressures faculty members are currently facing.

  1. 3)  The minutes of the August 26th SILC assembly were approved

  2. 4)  The Director presented the SILC bylaw revisions regarding the Promotion and Tenure

    guidelines for Linguistics faculty, and requested tenured faculty members to vote via Monkey survey after the meeting. The proposal was accepted, with 16 faculty members voting yes, 1 no, and 4 abstentions.

  3. 5)  Danko Sipka presented an initiative related to The Global Seal of Biliteracy, announcing the recommendation by the SILC task force, explaining the procedure, testing, and benefits for SILC and students. He recommended that SILC language programs participate, but due to the limited time, the vote on SILC joining this Global Seal was delayed.

  4. 6)  The assembly was adjourned at 4:20 PM.

Respectfully submitted: Peter Suwarno

August 26, 2020

  1. 1)  The meeting started at 3:00 PM

  2. 2)  Nina welcomed and thanked members of SILC members that, despite the challenges, the semester

    has started well and runs relatively smoothly.

  3. 3)  Nina thanked David Parks, Kathleen Schoo, Steven Flanagan, Kristin Elwood, and Vesna Markovich

    for their hard work in preparing and helping faculty members dealing with technological issues

    during the start of the semester.

  4. 4)  Faculty Heads introduced new faculty members in their faculties/sections. (each of the new faculty

    members who were present also introduced themselves):

  1. Juan Gil-Osle introduced new faculty members in Spanish and Portuguese: Hope Anderson, Cezar

    Augusto Ponti Medeiros, Maria Dominguez, and Norma Lopez.

  2. Daniel Gilfillan introduced new faculty German faculty: Natalie Lozinski-Veach

  3. Mike Tuller introduced Classics faculty: Britta Ager

  4. Danko Sipka introduced new American Sign Language Faculty member: Lindsey Patterson.

  5. Stephen Bokenkamp introduced new faculty members in East Asian: Judit Kroo, Hiroko Hino, Scott

    Wells, and Yueru Ni. Lucas Klein will start in Spring 2021, Nick Williams in Fall 2021.

  6. SILC student representatives were also introduced: Jiangnan Li (EALC), Audrey Chery (CCL), Sofia

    Fernandez (Spanish Linguistics), and Diana Diaz Gomez (Spanish Literature).

  1. 5)  The Humanities Lab is now officially housed in SILC and directed this year by Juliann Vitullo, the

    Interim director.

  2. 6)  Juliann Vitullo described her position and responsibilities as well as explained the mission of the

    Humanities Lab, inviting the active participation of SILC faculty members to come up with ideas for

    collaborative activities.

  3. 7)  In response of Juan Gil-Osle’s question, Glen Goodman explained that his “Why is the Amazon

    Burning?” class helps bring in students from different backgrounds and with interests in Spanish and


  4. 8)  We have good enrollment for the fall 2020 semester with an overall increase of 14.2%. The online

    enrollment was up 35.4%, while the on-ground immersion enrollment was up by 5.9% mostly due to

    ASL joining SILC.

  5. 9)  Each section met over the summer to discuss the revision of the number of credit hours for majors in

    SILC in order to attract SILC majors. This is important because majors at other ASU units as well as at peer institutions require less credit hours and we have experienced a decrease of about 40% in majors over the last 6 years, while minors and certificates which require fewer credit hours are increasing. In addition, units with decreasing numbers of majors receive less respect and support from the university for not serving the job market well.

  6. 10)  The director reiterated the proposal to reduce the required credit hours from currently 48-45 to 30- 39 with various options, requiring either SLC 201 or SLC 202, or both, or a choice of these two courses.

  7. 11)  Faculty members went to into break up session according to faculty/section for 20 minutes to discuss the following proposal:
    “All units in SILC that administer majors may revise their majors as they decide, considering the
    best interest of the students and their careers. All majors will retain either SLC 201 or SLC 202,

    both of these courses, or a choice between the two.”

  8. 12)  Afterwards, some members from different sections shared their discussions from the breakout

    session with the plenary.

  9. 13)  A Survey Monkey would be sent out to all faculty members to vote on the above proposition (see #


  10. 14)  The meeting was adjourned at 4:15.

July 8, 2020

Not mandatory attendance. Overview and updates:

  1. Opening in the Fall is a moving target, because of the situation in AZ. Still plan for all scenarios.

  2. 2% cut to state budget; covers most salaries. The local budget is revenue from summer and

    online enrollments. 34% increase in summer enrollments, so there is compensation. There may be salary cuts, depending on enrollments overall at the university. Need to wait for 21st day of Fall. Need to avoid classes with fewer than 10 students. SILC is the only humanities unit with an increase in on-ground enrollment. ASL is a big factor in this.

  3. ASU will have on-site testing soon.

  4. Survey was sent out to see who needs ADA accommodation.

  5. Cameras in each classroom, so theoretically, students can be in class but instructor zooming in.

  6. SILC has ordered face shields for classroom use so you don't have to use a mask.

  7. Testing available through Biodesign Institute: https://cfo.asu.edu/employee-testing

  8. LSS is available if there are any difficulties with teaching in Fall. If you have problems:


  9. Resource page for online/synch/remote being developed.

  10. For online teaching/zoom, best to have ethernet connection (hardwire) rather than wifi.

  11. Make sure your syllabus has zoom meeting expectations (I.e., no pajamas).

  12. Concerns about student access to equipment (computers, etc.). This was not an issue last


  13. Nina will be on vacation/working remotely as of Friday. Peter steps in on August 1, Helene here

    for immediate issues until July 31.

  14. Acknowledgement of David Foster's passing away. Family will have a public event in September.

    We will do something in the spring.

  15. Students are defending their dissertations!

June 10, 2020

Meeting called to order at 11 a.m. 105 attendees.

  1. Updates re: move. Construction of north wing almost done. Faculty will have access to that wing as of Monday, June 15. Start unpacking first and then contact Kent Jones if you need something. We will get info on picking up keys. ISAAC means Sun Card will allow access to building. Each office will have individual keys, likely available at USB building. Email will be sent once keys are ready. Personal furniture put in storage. Main office will be in Payne Hall. Look at your card: if you have the old card with a photo of the sunset on it, you need a new card.

  2. Return to campus: staff first, sometime in July. Return will be in stages, plan being worked out. Faculty will teach in different modalities. For sync, ASU will identify courses that will be in that modality. Most likely, large lecture classes.

    1. Being on campus: no one will be forced to be on campus if they have a valid reason. There will be processes to get permission to teach from home. There are 4 reasons under the law. Can also request permission for other reasons. We will get more info soon. Staff should contact HR now so approval process can start; faculty should wait for more instructions. HR will give the documentation.

    2. Teaching modalities: what is sync mode? Can teach from campus where there are cameras in the classroom for zoom. Or the instructor is remote. Sync is via zoom. Don't stress and don't over-prepare. Infections are spiking in AZ, so we don't know that we really will be back on campus. Kristin and David have been gathering resources that are specific to SILC. Conversations will start after July 15; SILC resource page will be live. Lots of questions, but we don't have many answers yet.

    3. Miscellaneous questions came up.

  3. How can we ensure that our courses address issues of racism? We already have a statement on

    our website. Our courses do this by definition since we practice/teach diversity. Establish group

    to discuss? Some volunteers already.

  4. Summer thinking: eco-literacy in SILC. Nina has written up a paragraph explaining the term. 17

    educational goals. How do we educate students across the planet in eco issues? Bridge between

    natural environment and how societies have organized themselves.

  5. New humanities degree proposed on Humanities, Tech, and Environment.

  6. We'll have another meeting in July to share info.

  7. Adjourned 11:52 p.m.

April 29, 2020

Present: Souad Ali, Alvaro Cerrón-Palomíno, Ajitesh Goyal, Alan Sandler, Almira Poudrier, Anne Walton-Ramirez, Antonella, Audrey Chery ,Barbara Fleming, Beverly McBride, Bomi Oh, Bradley Wilson, Carlos Garcia-Fernandez ,Carmen Urioste-Azcorra, Chiara Dal Martello, Christiane Reves, Christopher Johnson, Cindy Howell, Cynthia Tompkins, Daniel Gilfillan, Daniel Vargas, Danko Sipka, David Parks, David William Foster, Donald Livingston, Dulce Estevez, Ebru Turker, Eiji, Enrico Minardi, Eva Humbeck ,Francoise Mirguet, Frederic Canovas, Gina Pietrantoni, Hannah Cheloha, Helene Ossipov, Hilde Hoogenboom ,Ileana Orlich, Ionut Geana, Isaac Joslin, Jianling Liao, Joanne Tsao, Juan Gil-Osle, Judith Shemer, Juliann Vitullo, Julieta Paulesc, Keith Johnson, Kristin Elwood, Kumiko Hirano Gahan, Lesley, Ligia Bezerra, Manuel, Mark Cruse, Marta Tecedor Cabrero, Michael Gradoville, Miral Mahgoub, Neimeh Mousa, Nina Berman, Oana Almasan, Omar ,Paul Arena, Peter Suwarno, Robert Tuck, Sandra Palaich, Sara Beaudrie, Sara Lee, Sarah Bolmarcich, Sarah Risha, Saule Robb, Serena Ferrando, Sookja Cho, Stephen Bokenkamp, Stephen West, Steven Flanagan, Thuy-Kim Le, Tomoko Shimomura, Tyler Feezell, Umar Sulayman, Volek , William Hedberg, Ana Olenina, Xiaoqiao Ling, Xiazhang, Young Oh, Μιχαὴλ Τυλερίδης (Michael Tueller)

  • Alan Sandburg, Assoc Dir of Dev at foundation. Room 426 will be the Dr David William Foster Graduate Student Lounge.

  • Approval of Minutes https://arizonastateu- my.sharepoint.com/:w:/r/personal/athxo_asurite_asu_edu/_layouts/15/Doc.aspx?sourcedoc=% 7B3AC83575-B1B6-4AE6-A2C1-9BECEEC3C28E%7D&file=SILC%20Assembly%202-19- 2020.docx&action=default&mobileredirect=true:

  • Announcements and updates:
    o SpanishLinguisticsPhDhasbeenapproved

  • Awards:

o Team collaboration: Steven Flanagan, Eduardo Caro and Daniel Vargas o Mentorship: Alan Beaudrie
o Service:KristinElwood
o Outstanding teaching, faculty: Carmen Urioste
o Outstanding teaching, lecturer: Christiana Reves

  • Updates on Kenney meeting: about 80 plans. Start later? Large classes remote, smaller classes in person? Priority is academics. Try to increase summer enrollments in I- and o- courses. Fall enrollments look good: percentages up in online and on-ground spaces. Fewer out-of-state and international students; this will have an impact. We will do what we can to be sure that everyone's position is secure. Likely that there will be no merit pay. Decisions made in June and August. Lecturers and instructor letter: there is a line saying they may be let go. We will do what we can to keep everyone.

  • Y grade—70% of requirements have been fulfilled; C grade; instructor or student initiated. Do we offer grade to entire student body or is it student choice? Does is affect financial aid? Is an option that should be offered to students if they want it. Equivalent to a C, allows students to graduate and to fulfill major requirements.

  • Questions about grades and graduation? We prepared a virtual graduation for our students; putting together a video for our students.

  • Erika and David Parks are preparing a message to graduates

  • Election for senator (Helene): 53 to 15 want the positions (CLAS and USenate) combined.

  • Personnel committee ongoing (Helene)

  • Reports from Committees (Mark Cruse, Peter Suwarno; Anne, Sarah, and Sarah):

o Gradcommittee:finishedmakingTAoffers.PendingadmissionsforCCPhD.Françoise will take over next year.

o USC:passedalotofGSdesignationsandtopics;needtogetappropriateimpact statements from affected units for new courses.

o Senate:one-yearextensionfortenure-track.Questionaboutparkingpassessinceno one is coming to campus.

• Update from LSS (David Parks): still have tutoring available until May 3; all LSS services except for physical spaces are available; online support here; new programs that could be used for remote or online classes; SILC-specific info page about teaching technically; no ThinkSpace this week; language orientation module; online training for faculty and staff;

o SILCTutoring:

o SILCLSSOnlineInstructionalSupport(OIS):


o SILC-Specificonline/technologyresources/information:


  • Retirement party will be in the Fall.

  • Moving update (Ajitesh):
    o Onschedule,actuallyabitahead.
    o MovescheduledforfirstweekofJune.Noonewillbepackingownoffices;professional

    movers will do this. Scheduled times to go in to get personal belongings. Label personal

    furniture that will be taken to a central location.
    o May4th,TAsandFAswillbeallowedtopacktheiroffices.Signupsheetswillbeavailable

    for time slots. Enter only from East entrance (the one leading to Old Main).
    o StaffandfacultywillgoinafterTAsFAs.
    o LetAJknowifyougoregularlyintothebuilding.Trytoavoidifpossible.
    o Pleaseunlockanylockedfilecabinets,etc.
    o Shreddingandtrashbinswillbeavailable.
    o Southentranceisopen,butpreferenceisforEastentrancebecausethat'swherethe

    gatekeeper is.
    o Ifyouhaveanythingdelicateorfragile,besttotakehome.
    o WewillhaveaccesstoourofficesasofJune11.
    o SunCardwillworktoopenthebuilding.KeyswillbedistributedaroundJune11.
    o ASLwillmoveinFall2021.
    o Newmailboxeswillbeinthebuilding;therewillbetemporarysolution.ProbablyinSS


  • Statement of solidarity (below)

    o 54favor13against

    o 29saynow,38saywait

  • Proposal to change the guidelines for P&T in Linguistics (attached); first read, will be taken up in

    the fall: https://arizonastateu- my.sharepoint.com/:w:/r/personal/athxo_asurite_asu_edu/Documents/Documents/Associate% 20Director%20stuff/Minutes%20of%20meetings/Assembly%20Meeting%20minutes/SILC%20Ass

embly%20April%2029,%202020/silc_04_unit_criteria_P%26Tproposal%20linguistics.docx?d=we b1e793a7ef24ce3865c73c6206e3cec&csf=1&web=1&e=GAihCw

Respectfully submitted: Helene Ossipov

Proposal for SILC Statement on Furloughs and Pay Reductions

The University of Arizona has announced furlough and pay reduction programs from May 11, 2020 to June 30, 2021 (https://hr.arizona.edu/FY-2020-2021-Furlough-Program). In the event that similar programs are under consideration for ASU employees, the faculty of the School of International Letters and Cultures would like to state the following:

1) The goal of any furlough and pay reduction programs should be to prevent the dismissal of any employees. Now is a time for solidarity across the entire university.

2) No employees earning less than $50,000 per year should receive any pay reduction in any form.

3) All employees earning more than $50,000 per year should receive pay reductions on a proportional scale. We note that the University of Arizona’s furlough program is prejudicial to those earning less, e.g. it implements a 10% pay reduction for those making $44,500-$75,000, a 15% pay reduction for those making $75,001-150,000, a 17% pay reduction for those making $150,001-199,999, but a pay reduction of only 20% for those making more than $200,000. Any reductions should better reflect relative pay.

February 19, 2020

Present (in alpha order by first name): Cerrón-Palomíno, Walton-Ramirez, B. Oh, García-Fernandez, Urioste-Azcorra, DalMartello, Reves, C. Johnson, Tompkins, Sipka, Estevez, Suhara, Minardi, Mirguet, Hoogenboom, Orlich, Geana, Joslin, Rosales, Shemer, Vitullo, Paulesc, K. Johnson, Gahan, Bezerra, Cruse, Tecedor, Gradoville, Tueller, Mahgoub, Moussa, Beas, Suwarno, Tuck, Palaich, Lee, Bolmarcich, Risha, Ferrando, Cho, Bokenkamp, Shimomura, Zhang, Ling, Y. Oh, Feezell, Elwood, Del Carpio, del'Anna, Wilson, Parks, Yamashita, Chery, Flanagan, Vargas, Hedberg, Olenina

  • Approval of minutes (attached): approved

  • March 19 Sun Devil Giving Day: lots of donations come in, try to get family/friends/network to

    donate. Must be on that date.

  • Naming opportunity for building. Classroom naming opportunities. Talk to development

    committee, headed by Robert Tuck. Faculty moving into new offices at end of June. Main office

    suite still looking for a place.

  • Increase in use of services of mental health counseling, result of people more willing to seek

    health. Increase in anxiety/depression. Main issues: climate change and gun violence. We need to respond to this in various ways, from support to activism. Check on and support students. ASU also has a large active/veteran military cohort. This generation may reject technology in certain ways, since they've grown up with it.

  • Updates on searches and from committees
    o 2SPAinstructorlinesobtained
    o SPAclinicalprofessorsuccessful:HopeAnderson
    o Othersearchesongoing
    o CCprogram,thanksbyAnaforhelpwithrecruitment
    o RecentPhDgradinSPAgotTTjobatAlleghenyCollegeinPA

  • Showcasing SILC online teaching: Juliann Vitullo will present ITA 350: The Mediterranean Lifestyle

o we'reencouragedtodevelopsimilarclasses.Severalfacultyshouldworktogetherto teach courses, no one owns a course.

o Beawareofstudenthungerandfood-insecurity
• Guidelines for promotion for linguists (attached) (for tenure/tt faculty; others are free to leave);

this item will entail a larger discussion of promotion guidelines, so all t/tt faculty are encouraged to attend, not only linguists.

o Dowewantspecificnumbers?
o Howtoaccountforcreationofcorpora?
o Publicationinnon-Englishlanguages?
o Co-authorshipandcollaboration?Distinguishbetweenpublicationwithcolleaguesand

with students?
o Conferenceproceedings?
o Checkwithsocialsciencestoseehowco-authorshipcounts?

Meeting adjourned at 4:14 p.m.

January 22, 2020

Guest speaker: Sarah Moser, Institute of Humanities Research, on grant support

  • Internal funding
  • External research funding: Helps with finding funding opportunities; help with budget and grant application

Candidate Search Update

  • German: shortlist of 3 candidates, on-campus interviews soon
  • Chinese: on-campus interviews currently in progress
  • Japanese: shortlist of 3 candidates, on-campus interviews soon
  • Spanish: campus visits start next week
  • Classics: setting up zoom interviews
  • ASL: reviewing files
  • Portuguese: reviewing files

Office Reorganization Update

  • Alice is gone and her position has been reworked; currently interviewing candidates to fill the position.
  • The front desk position is now full-time and requires more responsibilities.
  • Zoraya will be leaving and going to a new position soon.

Committee Updates 

  • NTT Committee: Working on 2019 evaluations, reworking the charter.
  • Grad Committee: The deadline is February 15th and we received many applications; the number of Tas will remain unchanged. The Masters of Language Teaching was approved last semester, materials are being put together for the program.
  • Undergraduate Committee: Omnibus classes can be regularized, keep track of GS designations. Reapply with omnibus courses before 3 semesters pass.
  • LSS: Working on new designs. 3 classroom teaching spaces. LSS wants feedback.
  • Renovation: Have your office packed by the end of May; moving will happen in June or July.
  • Advisors: The new policy for drop/add was successful this semester. See below.

Outlined and Adopted the following late-add policy for SILC courses (Sessions A, B, and C)

    • Session A and B courses: Late adds are only accepted one day after the established drop/add deadline. 
    • Session C courses: Late adds are accepted up to three days after the established drop/add deadline. 
    • 492, 493, and 499 Independent Study courses: Late adds are accepted beyond the three-day period. 
    • Exceptions: Late adds beyond these established dates are allowed for students who have regularly participated in class, completed assignments, but who have been blocked from registration due to extenuating circumstances such as financial aid holds, visa issue registration hold, MMR hold, etc. 

Proposed guidelines for changing unit affiliation

  • Discussed and voted on the changes. See attached document.
    • 23 voted pro
    • 7 voted against
    • 13 abstained
    • The motion passed

Collaboration with Thunderbird and W.P. Carey

  • Application for Title VI applications through Melikian and CAR. Working on putting in applications for strategic funding from the President’s office.
  • We have received the commitment and support of WP Carey and Thunderbird for language study. Collaborations already exist, especially with Thunderbird (language classes and 4+1 initiative.
  • Possible collaboration with McCain Institute.

Additional Issues

  • Funding in the library for foreign language books has been drastically cut.
  • Try to apply for grants for global institutes.

November 20, 2019

Guest speaker: Shari Gustafson, Assistant Dean of Students | Dean of Students Office 

  • Gustafson reminds all faculty that the Dean of Students Office is available to respond to any questions regarding disruptive students. She states that the Student Rights and Responsibilities team is responsible for examining all incidents to determine if violations occurred. The Student Advocacy and Assistance team is available to connect students to resources when necessary. All faculty members should call ASUPD (965-3456) if a student exhibits concerning behavior or becomes disruptive, distressed, or aggressive. 
  • For referrals, contact: deanofstudents@asu.edu or call 480-965-6547. 
  • Counseling services are available for online and on-ground students on the third floor of the Student Services Building. 
  • Please view the powerpoint presentation for more information.

Committee Updates 

  • SILC received three new lines from the Dean. 
  • Christiane Reves is the new German hire. 
  • SILC is conducting numerous faculty searches in the Spring. 
  • Sandra Palaich is the new chair of the NTT Committee.

Outlined and Adopted the following late-add policy for SILC courses (Sessions A, B, and C)

  • Session A and B courses: Late adds are only accepted one day after the established drop/add deadline. 
  • Session C courses: Late adds are accepted up to three days after the established drop/add deadline. 
  • 492, 493, and 499 Independent Study courses: Late adds are accepted beyond the three-day period. 
  • Exceptions: Late adds beyond these established dates are allowed for students who have regularly participated in class, completed assignments, but who have been blocked from registration due to extenuating circumstances such as financial aid holds, visa issue registration hold, MMR hold, etc. 

Additional Issues

  • Proposal to establish guidelines for change of section affiliation, mergers, or establishment of new sections. Faculty discussed who should vote on changes and if changes should be anonymous; 27 faculty members voted that they should be anonymous, 10 against anonymous, 6 faculty members abstained from voting. A final vote will be conducted in a future assembly meeting. 
  • SILC Conference on "Media, Lingualism, Translations". The call for proposals is here
  • Faculty proposed that Spring faculty meetings include additional discussion outside of administrative issues. 
  • Please remember to sign up to perform at the holiday party 

October 23, 2019

Updates from the Director 

Nina reported on her meeting with Dean Cohen:

  • There will be no visiting lecturer in French or Korean. 
  • English revoked many of the course cross-lists; Nina is waiting on a response on this issue. 
  • There is a new online learning program called Praxis; this creates modules of language learning for students that do not want to or are not ready to take a semester-long course. 
  • Still working on the SILC café, it appears that we will need a generous donation to complete the café. 

Committee Updates

  • Undergraduate Committee: Peter announced that formal procedures would be put into place to regularize courses, and GenEd guidelines are coming out soon. He reviewed the new syllabus guidelines from The College and asked everyone to check the catalog description for their classes to make sure the syllabus matches. 
  • Graduate Committee: No updates. 
  • Senate: Senate representative reviewed the College hiring process. The stated that the College hiring process is different, the first round of hiring happens in summer, and the second round will begin in a few weeks. The College will consider increases in enrollment. Also, the College is making improvements to Canvas and asking that submit suggestions on how to make Canvas more user-friendly.
  • LSS: David reminded faculty that LSS provides resources and support for any tech-focused issue; faculty can email silclss@asu.edu with any questions. ThinkSpace is held every week. 
  • Advising: Barbara reviewed the process to issue, such as Late add, ASR, and audits. She explained the grade of the EU; this means that the student stopped coming to class. Grades of EU, EN, and E are a failing grade. Barbara reminded faculty members to complete the submission form when they would like information to be in the newsletter.
  • Conference committee:  The Translation and Multilingualism Conference is Nov 13-14, 2020.

NTT Committee--organization, constitution, leadership 

  • Faculty questioned who is on the NTT personnel committee and whether the chair is appointed or elected. The faculty decided that there must be guidelines or procedures in place and that the NTT faculty will meet as a group and make a recommendation at the next Faculty assembly.

Hiring Plan

  • Hilde questioned how SILC makes hiring decisions and how those decisions are communicated. Nina described the hiring process: in the spring, the Dean sends a spreadsheet to the school through which the SILC executive committee submits their hiring preferences/needs in order of priority. The Dean has the final decision and gives priority to failed tenure bids. 

Additional Issues

Separate meetings for TT faculty, lecturers, and instructors

  • Someone introduced the idea of separate meetings for TT faculty, lecturers, and instructors last year, but the exec committee decided not to follow through with the idea. 

Reinstituting GenEd Courses

  • If a GenEd course has not been taught in five years, it was retired by The College. These courses can be revived once added to the Spring course schedule. 
Convocation will be December 16, 2019.

October 9 , 2019

Updates from the Director 

  • Nina introduced new colleagues. 
  • Renovation meeting with the Dean and Renovation team: The meeting wasn't very productive, but it was decided that faculty will be allowed to do some personalization to the new space. Anyone that would like to see the new area can speak with AJ.

A Day in the Life: What the Director Does - Powerpoint presentation available upon request. Faculty had the following questions and suggestions:

  • Faculty requests to know what information the Dean presents at CLAS Senate meetings and would like to know what happens in the Dean's meetings.
  • Faculty suggest that Executive Committee meeting minutes be released and that the agenda for exec committee meetings be released ahead of time. 
  • Mark Cruse meet with Dean Cohen to discuss resources and how the lack thereof negatively impacts SILC and causes a decline in students. 
  • The question is, should SILC offer fewer sections in certain languages to create a situation that demonstrates our need. 

Proposal for Bylaws Amendment - Brought forth by Antonella Dell'Anna and  Danko Šipka

  • This amendment will align the SILC bylaws with that of The College and University. Danko moved the motion, Dan clarified, and Christopher seconded the motion. The adopted motion is below and can be found on the Faculty Resources page under "SILC Operations."  

    Adopted motion

    a. Voting Members

    All tenured and tenure-track faculty members whose lines are budgeted at fifty percent or more in SILC have voting privileges. In addition, multi-year lecturers, senior lecturers, principal lecturers, clinical professors, academic professionals, lecturers, and instructors on one-year appointments, whose lines are budgeted at fifty percent or more in SILC may vote but not on personnel matters concerning tenured and tenure track faculty. A SILC faculty member serving in a leadership position at the university retains voting rights in SILC.

    b. Non-voting Members

    Emeritus faculty, affiliated faculty, adjunct faculty, visiting faculty, post-doctoral scholars, faculty associates, and other such appointments do not have voting rights but may attend Assembly meetings [see ACD 505-02].

  • The second amendment, brought forth by Danko, is regarding requests by language faculties to switch or establish a new section. Danko explained the motivation behind this motion and faculty discussed. It was discovered that the bylaws already address these types of requests. Faculty decided that there needs to be clarity in the bylaws regarding SILC policies and procedures. 

Additional Issue

Guidelines for Mentoring Junior Faculty

  • Françoise wrote these guidelines as a way to clarify and guide the process of mentoring junior faculty. These guidelines are available on the Faculty Resources page under "SILC Operations."

September 25, 2019

Guest speaker: Jeffery Cohen, Dean of Humanities

Cohen notes that he plans to attend the SILC Assembly once per year; Cohen hopes this type of activity will build and demonstrate a culture of gratitude among the faculty and staff that make up the Humanities. Cohen opens the floor for discussion; faculty express concerns over limited resources and faculty governance. 

Building Renovations and Occupant Concerns

Guest speaker: Kent Jones, Project Manager | CLAS Facilities Management

Jones reviews renovation progress and addresses occupant concerns. 


  • The central elevator has been insulated to reduce noise, and significant work has been moved to the night shift. 

Air Quality 

  • Filters in the building are replaced once per month to improve air quality. 

Temperature Control

  • The building lower level as a new air system, but floors two through six remain on the old system, so it is difficult to maintain temperature control. 

Building Improvements Updates

  • Once renovations are complete, there will be door readers on the stairs, elevators, and classrooms and a key watcher box system. Interior mock-ups of the building can be viewed upon request. Jones and the building operations manager are still trying to determine if the finished building will have a kitchen and café. There will be quiet spaces for students on each floor. 

February 21, 2018

Minutes from SILC Assembly 2/21/18

  • Guest speaker on philanthropy: Bill Kimbel, Director of the Institute of Human Origins

Kimbel notes the importance of cultivating community relationships; building in philanthropy to the business processes of the School or department.  Perception of giving as a short-term process, when it’s really a long-term process that may take years to bear fruit.  Encourages SILC to work with Development to create strategies for giving.

  • Updates from committees

Graduate committee

Sara Beaudrie outlines the current status of graduate recruitment for AY19; numbers of applicants are strong; qualified candidates.

Undergraduate curriculum committee

Peter Suwarno requests communication from faculty members designing new courses early in the process; outlines need for GS designations.  Announces major in Arabic; Souad Ali describes program and process.


Andrew Ross briefly outlines ongoing issues with graduate students/TAs being harassed, announces a workshop with Office of Student Rights/Responsibilities and Equity and Inclusion. 

  • Upcoming academic program review (executive summary attached)

Nina recaps the visit/schedule, encourages participation by all SILC faculty and staff.  Final report to be delivered 4-6 weeks post-visit.

  • Sun Devil Day; Bi-weekly tabling; Student stories (names); High School resources page (Murphy)

Murphy announces Give Day on March 22; will table to sell shirts as part of giving Day; outlines expectations for faculty/staff communication with donors; business cards to lecturers and instructors; emphasizes networking. 

Reiterates Kimbel points on philanthropy as community networking; points to HS resources page as a recruitment tool for incoming students, relationship-building with teachers and programs. 

  • Staff roles (Mark)

Handout distributed re: staff roles in SILC, chain-of-command structure; Nina reiterates the need to follow contact protocols in requesting work.

  • Study Abroad development (Nina)

Nina discusses program numbers, cancellations, and partnerships (Economics) as a means to ensure that programs run.

  • Other business

April 19, 2017

Minutes of the SILC Faculty Assembly Meeting, April 19, 2017

1. The Director opened the meeting at 3:05 pm.

2. Minutes of the previous meeting were approved. Note: minutes are now available on the intranet for both the assembly and the executive committee. 

3. Graduate steering committee (Young Oh): Funded offers are finished. We have a good batch of students. We are now considering unfunded admissions. The yield rate is higher than last year; the recruitment event was successful. We also had recruitment grants and a lower teaching load in Spanish.

4. Undergraduate steering committee (Peter Suwarno): We are done with proposals for this academic year. We will start considering new proposals in August. Barbara and Vesna are now working on what we missed in the revision. We are using that to make a do’s and don’t’s list. We do not have that from the General Studies Council, though, since those are returned directly to the faculty. Talk to us if you have good feedback from them. 

5. Advising (Barbara Fleming): We have 48 majors graduating this spring and 65 minors. We have a graduation reception on the 9th before convocation. You will receive an invitation. This reception is for both undergraduate and graduate students. Please meet your graduating students!

 The SILC Café has been very successful. It has now attracted the attention of ASU Now and ASU media, who were filming and interviewing people today.

6. Faculty senate (Helene Ossipov): Bylaw changes were approved. The Open Access proposal has also been approved.

7. LSS (Andrew Ross): If you have materials requests, we’re happy to help over the summer.

8. Mike Tueller: Placement test implementation has been pushed back to fall 2018. The process is ongoing. 

9. Dan Gilfillan: Promotion and Tenure guideline changes have been approved by the executive committee; they now need to be approved by the SILC Assembly. The changes are intended to incorporate digital humanities into our criteria more explicitly.

Amendments to the document: “whether in print and digital” amended to “whether in print or digital.” “As with all research-based scholarship, faculty engaged in digital humanities scholarship need to be evaluated rigorously and fairly” will be changed to “In all cases, a rigorous evaluation process is required (such as refereed journals, academic presses or equivalent venues).”

The document was unanimously approved by the assembly.

10. Workload (Nina Berman): In the past, we’ve been mostly counting lecturer and instructor load by courses. But the college assumes lecturers teach approximately 12 credits per semester, with 20% service and professional development, which amounts to 8 hours a week. The college has no professional development expectation. Instructors, on the other hand, teach approximately 16 credits per semester. But in the languages, most of our courses are 4 or 5 credits. This means that instructors usually teach 4 courses, and lecturers teach 3–4. There is some wiggle-room here. 

There is some blurriness between service and professional development. 

In some areas, we have made this adjustment to 12 credit hours. In others, we have not.

Some courses that require a lot of grading work can use graders.

Sara Lee pointed out that this doesn’t account for the amount of work in a 6-credit intensive course, which is really about 8 credits of work. Nina pointed out that this is one of the reasons she opposes the intensive courses.

There was some discussion about the effectiveness and goals of the intensive courses. Many in the faculty felt that the courses attract our best students, and especially majors. Prof. Berman wished to see more evidence on this, and also did not see that this necessarily needs to be connected to the proficiency model.

Prof. Gil-Osle pointed out that study abroad is important to move this model ahead. Prof. Berman suggested that Mariana, Sara, and Juan Pablo get together some more information to inform her better. Tom Garza will also be coming in the fall.

11. Annual evaluations (Nina Berman): There were a lot of problems with evaluations this year.

Things were done differently this year, due to a new process, and a new director. There was also an absence of guidance from the college about the process. We have learned; there is a goal to do much better next year.

We will have more explicit expectations next year, and we will also work on the tone of the letters to make them more generally appreciative. 

Prof. Foster emphasized that there is now a lack of continuity in the personnel committee, which makes it more problematic than it was before. This will continue to be an issue as long as the bylaws require a new personnel committee each year.

Respectfully submitted,

Michael A. Tueller

March 15, 2017

Minutes of the SILC Faculty Assembly Meeting, March 15, 2017

1. The Director opened the meeting at 3:05 pm.

2. Minutes of the previous meeting were approved.

3. Undergraduate steering committee (Peter Suwarno): Thanks to all those who have worked with us over the past few months.

On general studies designations, you have to get your form signed by Nina and get it submitted by the 17th. The committee reviews these, but we do not submit them: you do.

4. Sally Kitch on the Humanities Lab: The Humanities Lab initiative grew out of Prof. Kitch’s experience at the IHR. The IHR didn’t really involve students. We didn’t really show students the importance of the humanities. This Humanities Lab will create an alternative gateway to the humanities for students and the public.

  • It is a space for projects and research-based pedagogy, embracing undergraduates, graduate students, and faculty. Space is allocated in the redesigned Ross-Blakley building starting fall 2017. A course on health humanities will be offered next year. 
  • Why do this? Social challenges need arts and humanities leadership; humanities and the arts benefit from being known as assets for addressing social challenges.
  • Interdisciplinary teams of faculty, graduate students and undergraduates will work together for 2–3 semesters. The curriculum will be challenge-centered, with coordinated research effort across disciplines—and that research disseminated to the public.
  • There are some logistical challenges, especially in terms of faculty getting credit for teaching Humanities Lab courses. There may be funding for summer stipends for faculty and grad students. There may be some undergraduate funding through the Undergraduate Research Initiatives 
  • Currently, the Humanities Lab has a pilot curriculum in Health Humanities, led by Cora Fox. This is designed around the question “To what degree are individuals in control of and responsible for their own health and well-being?” This will run through three courses in two semesters.
  • The target audience for these courses are 2nd and 3rd year students, though there is a possibility of doing some modules for 1st year students in the future. There is at present not a firm plan for how to work Humanities Lab experiences into major maps, though options are being explored.
  • Immigration would be a great topic in which SILC faculty could be involved. ISIS might be another.

The lab is now accepting proposals. Format:

  •  What is your compelling social challenge?
  • Who will be on the teaching team?
  • What is the course design?

4. How will research outcomes be coordinated and disseminated? 

           Sally is not doing a formal “call for proposals.” But now is a good time to start thinking about your ideas; do some planning, and talk to Sally as you go: sally.kitch@asu.edu.

5. Graduate steering committee (Young Oh): We are now in the middle of the admissions process. Eight students have been admitted. This week is a recruitment week; many of the students will be on campus. 

6. Faculty senate (Helene Ossipov): Information has gone out on bylaws and open access. Contact Helene if you have any response to this.

7. LSS (Andrew Ross): It’s not too early to think about summer project scheduling. We also have study abroad kits. We have two pilot projects going on next year: one is translation queue/revision queue. This is a cloud-based translation and revision software. It might be useful for translation classes. The second is Lingui-link. This matches people and allows rating for real-time online conversations. Online training for TAs and FAs begins the week of May 1st. Get names to Andrew for these.

8. Updates and planning ahead (Nina Berman): We have three and a half new faculty members as of this week, and we are waiting still for an answer from Carlos Rojas and Eileen Chow. So we are up from last year. Also, our enrollments for spring 2017 are up: 4% up on-ground and icourses, and 8% up including ASUOnline. This is how we can argue for more hiring.

Should there be an email moratorium for part of the summer? 

9. Giving Day (March 17th) (Murphy McGary): Giving Day is on Friday. Every little bit helps, and there are incentives for donating on the 17th, including matching donations and prizes. We’ll be selling doughnuts as well. Go to silc.asu.edu/give. This offers a number of options for how to direct donations. We also have resources on the SILC intranet and cards.

  • This giving page also allows us to centralize collection of funds for the awards ceremony, though not, at present, for asking for those donations.
  • Don’t forget the SILC Cup. Soccer is getting a big push. The SILC cup is April 6th. Let’s get 32 teams this year!
  • Get your research listed in isearch.

10. Collaboration (Nina Berman): Humanities collaboration happens more rarely than it does in the sciences. But we’re moving to different models. We need to work as a team:

  • De-emotionalize our interactions.
  • Identify dysfunctional relationships and seek help.
  • Don’t assume too much.
  • Provide and create opportunities for one another.
  • Let go....
  • Focus on the issues.

John Lennon says: “Imagine!”

Respectfully submitted,

Michael A. Tueller

January 18, 2017

Minutes of the SILC Faculty Assembly Meeting, January 18, 2017

 1. The Director opened the meeting at 3:05 pm.

2. Minutes of the previous meeting were approved.

3. Undergraduate steering committee: Two deadlines coming up: 28 January and 7 March. Your best policy is to send things in as soon as possible, since the process usually takes about a year.

4. Graduate steering committee: We have the same amount of funding as last year. We have funded some graduate student travel last semester. We are thinking of ways to develop the ILC PhD, expand it, and get more support from faculty.

Cynthia Tompkins asked whether we could increase the stipends of the TAs from outside funds and keep the same amount of lines. Dr. Berman replied that there is no other source of funds. She recommended teaching some graduate courses in English, with a view to getting students from other departments. In addition, we should have fewer graduate courses per semester, and fewer required courses. We need to be more creative and look toward more interdisciplinarity. We can also support having incoming graduate students teach just one course per semester. We also have a block grant from the college that we can offer to incoming students to help encourage them to come to ASU. 

In short, we have three things that position us to be more competitive for graduate students: a lower TA teaching load, block grants, and a higher stipend.

5. Helene Ossipov reported on the General Studies Council: When applying for a “G” designation, you have to make it very clear that the material is contemporary and non-US. Don’t assume that the council will understand and connect the dots.

6. Helene Ossipov reported on Senate activity. Phil Regier reported that if you want more money from ASU Online, you simply need to offer larger courses.

There was a lengthy discussion about the new school that is receiving some funding (indirectly) from the Koch Brothers. If you are concerned about this, you can come to the faculty reception and assembly on the 24th.

7. LSS: The LL building will be renovated in a phased series of upgrades after English moves out in August 2017. It will be completely gutted, so SILC is going to try to reorganize our spaces in a way that makes sense for our size and needs. We have already designated some liaisons representing various SILC constituencies. We’re going to identify goals and program requirements. We plan to move various centers into the building. If you have things you want to see happen, communicate them to the space committee through the executive committee. Issues to consider: adjacencies, classroom types, other requirements particular to language study. We have an organizational overview due to the college by the end of February.

Mark Cruse raised concerns about asbestos abatement. Nina will raise this with the planner.

Cynthia Tompkins asked about security concerns. Nina replied that we will have card access to the building, which should make things easier. There will also be cameras. 

Nina further noted that there are a number of good ideas coming together, especially for an impressive and exciting entrance presentation.

A question about the School of Design: can we involve their students? We will investigate that.

 A question about e-learning space. Yes, there should be dedicated and expanded spaces, possibly including a telecollaborative area.

8. Nina shared some ideas about building curriculum.

The university constantly boasts about its innovation. In the humanities, however, we are often keepers of the past, in which humans seek meaning. We are often the ones to problematize and criticize innovation. How can we write ourselves into ASU’s conversations about the future, applying our valuable knowledge?

Consider: by 2050, we could have about 10 billion people on earth. What does that mean for education? For us? We will certainly see a lot of exponential change. At that size, online education will become a necessity—otherwise we will leave too many people out.

We need to weigh in as the world changes, to correct the lack of thinking about societal impact that we often see among scientists and engineers.

Perhaps we should have a retreat in the fall to discuss our own changing situation and how we can adopt attitudes that will help us more for our own future. We are often emotionally attached to past university structures and customs. 

We need to increase enrollments not just to hold our place in funding. We simply need to teach more students, because we have so much that is valuable that ASU students need.

Some ideas to think about: we need to be in a network with other units. Everyone should at least be on the mailing list of another unit. It’s especially important to look outside of CLAS. We should also serve on university committees or in the senate. The university needs to see how global cultural knowledge is important to many other fields. We also need to try to bring people into SILC as affiliated faculty, or at least a less formal arrangement, so they can be seen on our website.

Consider the many different courses into which we can gather students from around the university:

  • Language courses
  • Lower-division content courses, with new topics. Interesting topics can really draw students in, as Juliann Vitullo and Stephen Bokenkamp have shown. (Note: our enrollments are up for spring. This is mostly because of better advertising, changing the courses we offer. We are positioned for further increases.) Cross-listing with the honors college often helps as well—it draws more students than just a course with an honors contract.
  • Upper-division courses: Heritage courses are tapping into new audiences. Sara Beaudrie is bolstering these programs. Our courses need to go beyond literature in order to cater to the audiences that need us: professionals, development and aid workers, for instance. Culture more broadly has higher status than just literature. We need to meet the students where they are.
  • Graduate courses: We will soon have a conversation about master’s programs generally. We are going to try to get these re-funded: the lack of funding has a cascading effect. 

Please show up for Carlos Rojas’s talk tomorrow. We have that search going on, plus Spanish and French—hopefully more next year.

A typical faculty member’s annual teaching load should look something like this:

  • 1 gen ed course (20+ students)
  • 2 upper division courses for majors (10+ each)
  • 1 graduate course (ideally 10+) 

Graduate courses with less than 2 or 3 should be independent studies courses.

The goal is for each faculty member to aim to teach 70–80 students per year.

Overall, we are doing well. We look strong among the three humanities departments. We are positioned very well for the fall.

9. Murphy McGary presented some ideas for promoting courses and events.

  • Put your events on the intranet calendar. Notify Murphy if your event doesn’t appear there. There is also an events section on the main page. 
  • If you have an event, there are buttons on the intranet that can facilitate the things you’ll need. There are also toolkits to help make a bigger impact with tabling in the community or promoting study abroad.
  • HARO: help a reporter out. This is an automated list to which Murphy subscribes, and she can connect us to public information needs. You can also sign up on your own.
  • Language fair: 21 February. Huge event for recruitment opportunities. Also a good way to connect with teachers. Sign up, and get your student volunteers signed up too.
  • We have a social media intern, and a student worker writing content. Let Murphy know about what things are of interest, and we will get things out into the news.
  • Night of the Open Door: Saturday 25 February, 3–9 pm. We need a lot of support, since this is a really big event.
  • Promoting your course: have the correct title in everything you do. Always have an instructor’s name in the schedule listing—students don’t like a “staff” listing. Update your isearch account. Upload your syllabuses! Get a short title that’s interesting. Get a general studies designation.
  • These slides will all be available to help you and give you links.
  • Use ratemyprofessors. Use your advisors.
  • Always be concise!

10. Meeting concluded at 4:25 pm.

Respectfully submitted,

Michael A. Tueller

November 9, 2016

Minutes of the SILC Faculty Assembly Meeting, November 9, 2016

1. The Director opened the meeting at 3:05 pm.

2. Young Oh reported that a Chinese Graduate Student Association has formed. He also recognized the graduate students who have been invited to the assembly. Graduate admissions processes are currently being revised. There is also work on raising the stipend for graduate students. The graduate student associations are establishing events and workshops—in the latter we are inviting faculty participation.

3. Peter Suwarno: This has been a busy semester. This is in part because General Studies applications are also going through the USC. 17 January will be the first deadline for submissions to the committee in the next semester. There have been some questions about procedures. Please remember that learning outcomes have to be demonstrable and measurable.

4. Helene Ossipov reported on senate activity.

1. There have been a lot of complaints about the procedure for filing travel. The senate is going to have a visit with the person in charge of it. In the meantime, if you have specific travel concerns, send them to Helene.

2. The Senate Open Access Task Force is still working. They have run into a roadblock. The idea of Open Access is that you grant the university to put your work in an open-access repository. It’s not the copyright, it’s a license. Opt-in or opt-out? Let Helene know which way you would prefer the policy be set up.

3. The Pan-University Language Symposium, a meeting of representatives of the language teaching entities at the university, met on Monday. Representatives from many campuses and programs were present. It was a very productive meeting. We agreed that we are not competitors; we need to unite to speak with one voice for languages at ASU. Prof. Berman added that there is an idea for the group to write a proposal to advocate for languages at ASU. They will also have a listserv to advocate for languages among the various units.

5. Barbara Fleming reported that advising is going well. She can’t give a full report due to technical issues, but she knows that Spanish and French minors & majors are up. We have been hosting the SILC café in LL 165 every Wednesday. Faculty members who come regularly have been really helpful. We had 55 students last week, 37 this week. They come from lots of programs. This is a great place to plug your classes. The English department has advertised it among their linguistic students, who find it fascinating. Next week is the last café of the semester, but we’ll start up again next semester.

6. Holly Singh, senior director of the International Students and Scholars Center reported. The new focus of the center is to try to be more comprehensive about the needs of international students and scholars. They have two focuses: international students, and visiting or H-1B international scholars. About 80% of our international students are from China, India, or the Middle East. The International Center makes sure these students meet their regulatory requirements; the center reports this information to the DHS. (This is the compliance-heavy part of the job.) But the center also wants to make sure that the students are prepared to succeed at ASU, so they’ve created programs for undergrads and grad students that add onto orientation. They connect student services to the international students as well. On the international scholar side, they work with international exchange scholars, who stay with us from weeks to years—temporary positions. Also they work with permanent scholars to get their H-1B and then permanent residency after 6 years. Q from Souad Ali: Do you work with Fulbright scholars as well? A: We coordinate with the regular Fulbright office. Also, you should know that international admissions is a different office. Q from Cynthia Tompkins: A few cases in Spanish where the government seems to be stricter than before in terms of extensions for students. Is this new? A: International grad students are given two years to finish. If they take longer, the extension has to be for particular things, not just a general “they need more time.”

7. Mike Tueller presented on SILC staff responsibilities. Handout attached.

8. José Gómez presented on Connected Academics. This is an MLA program to promote diverse careers for PhD students. This is not displacing the idea that grad students should look for a faculty position, but it does promote a variety of ideas for those careers. One set of events is a monthly talk series. Spanish had a big presence last year. We need a large presence from SILC and English. A lot of opportunities are arriving at SILC first. Come and support those events. Another important program is digital portfolios. This is an online platform for students to have an outward-facing digital CV and an inward-facing digital tool for the dissertation committee to track the student’s work. It’s very innovative; lots of other universities use it. The way we use it, however, is new. It’s receiving a lot of attention; José has presented on it at UC Irvine, and they were impressed. It still needs more support from our constituents. (Prof. Berman interjects: this is an important tool; it enables advisors to have a bigger picture of what the student is doing in his/her training. Drafts of dissertations are up there, and the committee can see them.) José gave a sample presentation. It can be copied and customized as you wish. In about two years this will be rolled out across ASU. The student controls access to various people, which he/she can change at any time. (Prof. Cutter was concerned about the student coming back and changing it later on, perhaps to create a document that would create a false paper trail in case of academic dishonesty.) The next workshop is Monday. (Prof. Berman: It’s good to go to these. They put the students in a good position.) Topic of the next Friday workshop: Peter Gagin from English on pitching your humanities work. In the spring: multi-modal scholarship, such as podcasts. Earlier this year was a career orientation workshop. (Young Oh adds that the fundamental focus is more timely and efficient directing and mentoring of graduate students. The whole idea is that the student should be able to contact all of the faculty. That is why we need more participation from all faculty members, not just those we consider “graduate faculty.”) This is a four-year grant, but we’re working on making it replicable and sustainable after the grant runs out. (Prof. Berman: Thanks to José and others for thinking about how to move ahead on this. Our reputation relies heavily on the reputation of our graduate students.)

9. Prof. Berman presented on the directions of SILC and planned directions.

  • Last week, she went to Washington to talk about the relevance of linguistic and cultural knowledge for international development and aid work. But we have a local problem at ASU: ASU programs don’t want to give up their credit hours to give students the experience they need to be competitive. But she is working on that, including with Study Abroad.
  • A lot of the things she had talked about in her job talk are happening anyway. People in the department have really taken the initiative, especially in curriculum. We have also worked, for instance, on getting placement testing integrated with PeopleSoft.
  • Diversity and inclusion is receiving a lot of attention from the College.
  • On searches: We have four searches going on right now. 1. French (Francophone, African or Caribbean focus). 2. Spanish (SLA specialist). 3. Comparative media (Ana Olenina). Talk on Tuesday the 22nd. 4. Targeted full professor hire. (We did not get the diversity hire—it went to English.) It should also be noted that Bryan Smith from English will soon be teaching with us 50% on computer-assisted language learning (CALL).
  • The targeted search came from a conversation with Michael Crow. The objective she voiced was to “make SILC a nationally and internationally recognized institute for translation studies and comparative literary and cultural studies.” This objective is why we need to have someone who works with more than one section. She wants to have a vote or consensus on the proposed candidates. 

10. One final point from Prof. Berman: She would like to have a moratorium on emails from 20 December to 2 January. Ideally, do not send out anything to colleagues or students during that time. We need a break to get some work done.

Respectfully submitted,

Michael A. Tueller

August 24, 2016

Minutes of the SILC Faculty Assembly Meeting, August 24, 2016

1. The Director opened the meeting at 3:05 pm. 

2. Rena Saltzman and Kalissa Hendrickson briefed the assembly on the services the Institute for Humanities Research can provide to assist in applying for grants.

3. The director announced the upcoming reception on 30 August. 

4. The minutes of the previous meeting were approved.

5. New bylaws were presented. They contain two significant changes: a new system for staffing the personnel committee, and the addition of the LSS head to the executive committee.

        A motion was passed to discuss and vote on these measures separately.

        Concerns were expressed that the size of the new personnel committee (nine) would make it difficult to staff in the future; some suggested a change to seven members.

         The new personnel committee proposal was passed unanimously.

        The addition of the LSS head to the executive committee was also passed unanimously.

6. Report of the undergraduate steering committee (Peter Suwarno). The undergraduate steering committee will be reviewing all curriculum changes before they go out. Forms are available on Blackboard, along with the procedure to follow.

7. Report of senators (Helene Ossipov). ASU has created a task force to investigate the creation of a repository for open-access research.

8. Report of the graduate steering committee (Young Oh). Nothing to report.

9. Report of Learning Support Services (Andrew Ross).

            Testing is beginning for a Blackboard replacement.

            Send students to LSS so they can see the resources available.

            A computer-assisted language learning graduate certificate is being developed.

            A studio is available for creating video.

10. Report of advising (Barbara Fleming). SILC freshman enrollment is up 30% this year.

11. The director gave information on space. English will move out of the LL building in August/September 2017. The current plan is for us to keep the building. A space committee will be established to prioritize our needs and come up with ideas for how to use the building.

12. Vesna Marcovich notified the assembly that grades can be changed online through the same tool used to record grades; there is no need to use a form and work through her.

13. Murphy McGary presented on her work.

            Website update is underway.

            An internal intranet is available for faculty use.

            SILC Café is held every Wednesday from 1:30 to 2:30 pm in LL 165.

            If you want to use ASU or SILC logos, check with Murphy first for protocols.

            Student club presidents are encouraged to join the SILC attachés.

            You can update your profile on isearch.asu.edu as long as you are logged in.

            If you need a headshot go to LSS.

            If you want to increase enrollment, lower-division courses are key. TA support and
                        training is key here.

14. Reminder: Reception 30 August 3–5 pm in the Carson Ballroom. There will be food and a cash bar.

Respectfully submitted, 

Michael A. Tueller

Faculty head responsibilities

Junior faculty mentoring guidelines

NTT faculty annual review


Car Rental

The use of a rented vehicle must be pre-approved by the ATO during the Trip Request process. Furthermore, before renting the vehicle, the renter must have attended defensive driver training and then complete and submit the driver authorization form and copy of driver's license to OHR Recruitment & Selection, in accordance with EHS 119 “Motor Fleet Safety.”

Learn more

Travel funding request and concur travel

You may now submit travel funding requests for the 2022–2023 academic year to your faculty head. The deadline to apply is Sept. 21 at 5 p.m.

Faculty Heads will review and prioritize the travel requests for their respective language area. Travel funds are only approved for presenting papers at professional meetings. Priority is given to those who have research/publication as required parts of their workload. Faculty members who have their own research or start-up accounts may not receive the highest priority for travel funding and are encouraged to use their own accounts.

*Note travel must be completed by June 30, 2023. Travel not completed by this date will be charged against the following year's request for funds and reimbursement will be contingent on the availability of funds.

If you have any questions, please email Mark Brantley and Melissa King.

Travel funding request

Concur travel

Supplemental travel information form

International travel form to be used when requesting approval for your trip. International travel no longer requires Provost approval, but still needs written Dean approval in advance for all faculty and staff. 

If students are traveling, please follow the guidelines as posted on the travel guide website https://cfo.asu.edu/domestic-travel-guidance.   

If you have any questions or need assistance, please feel free to contact Melissa King at Melissa.S.King@asu.edu.

Download form